Microsoft Project

Project management & collaboration software

4.3 /5 (1126 reviews) Write a Review!

Microsoft Project Overview

What is Microsoft Project?

Microsoft Project helps businesses plan projects and collaborate with one another from anywhere using tools such as task assignment, due-date tracking, dependency configuration, scheduling, business intelligence integration, and more. The solution helps users to streamline projects, resources, and portfolio management with integrated planning tools for project tracking. It is a flexible solution for project portfolio management (PPM) and everyday work, delivered through Office 365.

Project helps users execute projects using tools including built-in templates, familiar scheduling tools, and access to projects across devices to help project managers and teams stay productive. Businesses can evaluate and optimize project portfolios through seamless integration with Power BI, which provides advanced analytics and built-in reports.

Users can gain insight into how resources are used with features for resource management such as visual heat maps of capacity and resource usage, and robust resource analytics. With simplified task and time management, teams can enter updates from anywhere, offering greater executive oversight and facilitating global collaboration. The Project platform allows teams to utilize methodologies, including Agile and Waterfall, depending on their workflows and needs.

Microsoft Project Overview

Pricing

Starting from
US$10.00/month

Pricing options

Free Trial
Subscription
Value for money

Project Plan 1: $10.00 user/​month

Project Plan 3: $30.00 user/​month

Project Plan 5: $55.00 user/​month


Microsoft Project Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Danish, Dutch and 10 others, English, French, German, Hebrew, Italian, Japanese, Korean, Portuguese, Russian, Spanish

Media

Project management tool
Built-in templates, familiar scheduling tools, and access across devices help project managers and teams stay productive
Built-in, customizable templates use industry best practices
Evaluate and optimize the project portfolio to prioritize initiatives
Gain insight into how resources are used, and collaborate using integrated tools
Use tools like Power BI Pro to gain insights across portfolios
Use Resource Engagements to request and lock in resources, so projects are always properly staffed
Microsoft Project video Microsoft Project screenshot: Project management tool Microsoft Project screenshot: Built-in templates, familiar scheduling tools, and access across devices help project managers and teams stay productive Microsoft Project screenshot: Built-in, customizable templates use industry best practices Microsoft Project screenshot: Evaluate and optimize the project portfolio to prioritize initiatives Microsoft Project screenshot: Gain insight into how resources are used, and collaborate using integrated tools Microsoft Project screenshot: Use tools like Power BI Pro to gain insights across portfolios Microsoft Project screenshot: Use Resource Engagements to request and lock in resources, so projects are always properly staffed

Microsoft Project Reviews

Microsoft Project Reviews

Overall rating
4.3
/
5
Excellent
553

Very good
441

Average
110

Poor
16

Terrible
6

Value for Money
4
Features
4.4
Ease of Use
4
Customer Support
4
88% recommended this app
Stever jose G.

Be able to have a clear vision, vision and control to make decision

Have the possibility to manage the resources, projects carptera from the initiative or idea cycle to the process and project closure. and the collaboration in external offices with the executors or other leaders is very useful to measure impacts and make decisions.


Ed W.

No brainer for Project Management

Handles most of my large projects and allows easy reporting to people. Used for years now and don't plan on changing. Done a few online courses to learn to use it properly and well worth it.


Verified Reviewer

A Powerful Jack of All Trades

Microsoft PPM is a strong, well-detailed program that allows good goal setting and forecasting. It definitely covers all your basic needs for a company in a professional manner. If you are considering implementing this program, I would make sure each employee has some basic training to better utilize this tool as its strength is in the details. If you do not need a software that requires knowing the fine intricacies of your company workflow, there are cheaper options out there.


Gio J.

Easy to access project tool.

I use Microsoft's Project to track the individual items that I need to manage for a major project. The best parts of MS Project are that it evolved into the easiest to use Gant chart generator out there. My personal business calls for me to track several programs at one time and as an Instructional Designer/Architect, I tend to "chunk" projects into smaller, easier to accomplish bites. The Project lets me do that and helps me track my progress in completing the chunks of the larger project that I have to complete. I like that the interface allows me to enter the data about the project into what looks like a spreadsheet. The software then generates a Gant chart and helps me track where I might have finished ahead of schedule or where I might slip if I don't pay attention.

My main gripes about MS Project involve a lack of flexibility. I can't easily rename column headings because they're locked into Microsoft's view of what a project should look like. This is only a minor annoyance. That said, at times I often expect MS Project to behave more like MS Excel where I can manipulate and edit cells with ease, which you can't because the columns are locked to function only one way. Finally, I would like to have row separators that let me know where one project ends and another begins. I do this because I'd like to have a tool that lets me view all my projects in one place. Changing dates is also an annoyance because the date fields always default to the point in time in which you started the project and so if you expect the date fields to default to "today's date", you might have to make adjustments. It would be nice if the date defaulted as expected (today's date).

Tips:
1. You can roughly rename the titles of cells, but the contents will always function according to the locked nature of the cells.
2. If like me, you want to track multiple projects in one MS Project file, simply color code the different projects with the cell highlight function.


Petr V.

effective project management of the company

I use the program for a shorter time and in the meantime I get used to all the options it offers, but it is definitely a great benefit for the company in my opinion.


Stever jose G.
Company size: 51-200 Employees

Be able to have a clear vision, vision and control to make decision

Used Daily for 2+ years
Reviewed on 26/07/2018
Review Source: Capterra

Have the possibility to manage the resources, projects carptera from the initiative or idea cycle to the process and project closure. and the collaboration in external offices with the executors or other leaders is very useful to measure impacts and make decisions.

Pros

Since we implemented it, which is quite easy, it is enough to have a 2010 project server and a professional project for the stations all in collaboration with a sharepoint farm. The implementation process took a couple of months to adjust the configurations and to be able to obtain the greatest possible potential of the solution.
in general we could use the graphs and diagrams in order to measure and make correct decisions to be applied in each case
the collaborative work increased to have a better follow-up of the tasks and be able to finalize or inform some deviation in time of each project
The support of the provider was very specialized for when we had to resort in some cases to the implementation and uses of the platform.
a great functionality was to be able to create project templates without having to go through the process of creating formulas within each file, something that is optional for each use but in ours we had formulas applied to be able to measure specific calculations that we needed.
Roi's early measurements were accurate in a high percentage which helped to clarify the landscape of the project area.

Cons

It is a very expensive solution, for which not all companies are willing to invest, not only in the platform but in the hours of R & D that the team must use to manage it, maintain it and work on the solution.
Another point is that it is not multiplatform and this in the cases that are needed is important to evaluate it or keep it in mind.
It has many features and it is a bit difficult to be an expert because of the number of functionalities that you have and you end up resorting to conventional methods because it is cumbersome to know where to find them.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Ed W.
Industry: Maritime
Company size: 11-50 Employees

No brainer for Project Management

Used Weekly for 6-12 months
Reviewed on 27/03/2020
Review Source: Capterra

Handles most of my large projects and allows easy reporting to people. Used for years now and don't plan on changing. Done a few online courses to learn to use it properly and well worth it.

Pros

The leading software in Project Management. Used for a few years now and it allows me to input everything i need to run projects, execute them and then monitor. incorporates all the principles of PM WBS, critical path, leads and lags. Cost management is also a worth while feature allowing you to monitor costs in detail or quick look to see current status.

Cons

Not the best for collaborative working if other staff are not trained properly. I think this is more of a company specific problem where staff are included in projects and data in put but not necessarily trained in PM

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 8.0/10

Verified Reviewer
Industry: Consumer Electronics
Company size: 2-10 Employees

A Powerful Jack of All Trades

Used Monthly for 2+ years
Reviewed on 9/09/2020
Review Source: Capterra

Microsoft PPM is a strong, well-detailed program that allows good goal setting and forecasting. It definitely covers all your basic needs for a company in a professional manner. If you are considering implementing this program, I would make sure each employee has some basic training to better utilize this tool as its strength is in the details. If you do not need a software that requires knowing the fine intricacies of your company workflow, there are cheaper options out there.

Pros

Microsoft PPM is widely accessible and for a long time holds the standard to digital project management. It has strong large corporation implementation. Since it is a Microsoft product it is not hard finding new co-workers who understand how to use this program. The software itself contains many tools and functions to add an extra functionality to your portfolio reports.

Cons

What I dislike about Microsoft PPM is how expensive it is to use and how little I actually use the extra functions. Starting this program myself is somewhat intuitive but still definitely has a learning curve to become efficient. I felt the user interface to be clunky sometimes. While project management details are for sure well covered, I felt other type of workflows like Agile probably did not need this much amount of details.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Gio J.
Industry: Information Technology & Services
Company size: 1,001-5,000 Employees

Easy to access project tool.

Used Weekly for 1+ year
Reviewed on 7/01/2017
Review Source: Capterra

I use Microsoft's Project to track the individual items that I need to manage for a major project. The best parts of MS Project are that it evolved into the easiest to use Gant chart generator out there. My personal business calls for me to track several programs at one time and as an Instructional Designer/Architect, I tend to "chunk" projects into smaller, easier to accomplish bites. The Project lets me do that and helps me track my progress in completing the chunks of the larger project that I have to complete. I like that the interface allows me to enter the data about the project into what looks like a spreadsheet. The software then generates a Gant chart and helps me track where I might have finished ahead of schedule or where I might slip if I don't pay attention.

My main gripes about MS Project involve a lack of flexibility. I can't easily rename column headings because they're locked into Microsoft's view of what a project should look like. This is only a minor annoyance. That said, at times I often expect MS Project to behave more like MS Excel where I can manipulate and edit cells with ease, which you can't because the columns are locked to function only one way. Finally, I would like to have row separators that let me know where one project ends and another begins. I do this because I'd like to have a tool that lets me view all my projects in one place. Changing dates is also an annoyance because the date fields always default to the point in time in which you started the project and so if you expect the date fields to default to "today's date", you might have to make adjustments. It would be nice if the date defaulted as expected (today's date).

Tips:
1. You can roughly rename the titles of cells, but the contents will always function according to the locked nature of the cells.
2. If like me, you want to track multiple projects in one MS Project file, simply color code the different projects with the cell highlight function.

Pros

1. Ease of use
2. Fast data entry
3. Visible Gant chart

Cons

1. Columns are locked to function only one way
2. Date fields don't default to today's date
3. No means to separate one project from another

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Petr V.
Industry: Wholesale
Company size: 501-1,000 Employees

effective project management of the company

Used Daily for 1+ year
Reviewed on 31/07/2020
Review Source: Capterra

I use the program for a shorter time and in the meantime I get used to all the options it offers, but it is definitely a great benefit for the company in my opinion.

Pros

The program allows easy application to Microsoft office (PowerPoint).
The connection between employees and the sharing of details via the web is very well solved.

Cons

We had to spend quite a bit of time implementing the program. Occasionally, there are errors when loading the latest templates, but they are fixed through Microsoft support.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

User recommendation
8.2/10
Based on 1,126 user ratings
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Microsoft Project Pricing

Microsoft Project Pricing

Starting from
US$10.00/month
Free Trial
Subscription
Value for money

Project Plan 1: $10.00 user/​month

Project Plan 3: $30.00 user/​month

Project Plan 5: $55.00 user/​month

Project Plan 1: $10.00 user/​month

Project Plan 3: $30.00 user/​month

Project Plan 5: $55.00 user/​month

Value for Money
4/5
Based on 1,126 user ratings
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Microsoft Project Features

Microsoft Project Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritising
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Features
4.4/5
Based on 1,126 user ratings
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Categories

Additional information for Microsoft Project

Additional information for Microsoft Project

Key features of Microsoft Project

  • Access from virtually anywhere
  • Anticipate change
  • Built-in templates
  • Burndown charts
  • Collaboration tools
  • Communicate in real time
  • Deliver projects successfully
  • Discover and share information
  • Gantt charts
  • Give effective presentations
  • Milestones
  • Mobile task and time management
  • Multiple timelines
  • Out-of-the-box reports
  • Portfolio optimization
  • Project management
  • Project planning
  • Resource analytics
  • Seamless BI integration
  • Select optimal portfolios
  • Simplify IT management
  • Systematic resource requests
  • Visualized heat maps
  • Work seamlessly across tools

Benefits

• Utilize the timeline functionality to visualize projects. The Team Planner allows users to view what’s coming up in the future and anticipate changes or potential problems.

• Enhance collaboration with the ability to copy project information to Office applications such as PowerPoint or email and save important plans and details to Office 365 or SharePoint.

• Setup projects and assign team members to them, set start and finish dates, add dependencies, and define durations.

• Integrate Project with Microsoft Power BI to create interactive dashboards based on project metrics and drill down on performance.

• Manage Agile projects within Microsoft Project using Scrum and Kanban boards, as well as custom workflows and methodologies.

Microsoft Project FAQs

Microsoft Project FAQs

Below are some frequently asked questions for Microsoft Project.

Q. What type of pricing plans does Microsoft Project offer?

Microsoft Project offers the following pricing plans:

Starting from: US$10.00/month

Pricing model: Subscription

Free Trial: Available

Project Plan 1: $10.00 user/​month Project Plan 3: $30.00 user/​month Project Plan 5: $55.00 user/​month

Q. What are the main features of Microsoft Project?

Microsoft Project offers the following features:

  • Access from virtually anywhere
  • Anticipate change
  • Built-in templates
  • Burndown charts
  • Collaboration tools
  • Communicate in real time
  • Deliver projects successfully
  • Discover and share information
  • Gantt charts
  • Give effective presentations
  • Milestones
  • Mobile task and time management
  • Multiple timelines
  • Out-of-the-box reports
  • Portfolio optimization
  • Project management
  • Project planning
  • Resource analytics
  • Seamless BI integration
  • Select optimal portfolios
  • Simplify IT management
  • Systematic resource requests
  • Visualized heat maps
  • Work seamlessly across tools

Q. Who are the typical users of Microsoft Project?

Microsoft Project has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

Q. What languages does Microsoft Project support?

Microsoft Project supports the following languages:

Arabic, Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, French, German, Hebrew, Italian, Japanese, Korean, Portuguese, Russian, Spanish

Q. What type of pricing plans does Microsoft Project offer?

Microsoft Project has the following pricing plans:

Subscription

Q. Does Microsoft Project support mobile devices?

We do not have any information about what devices Microsoft Project supports

Q. What other apps does Microsoft Project integrate with?

Microsoft Project integrates with the following applications:

Celoxis, Cronforce, Easy Projects, Intellect, OneDesk, Procore, Projector PSA, RationalPlan, Replicon, Roadmap

Q. What level of support does Microsoft Project offer?

Microsoft Project offers the following support options:

FAQs, Forum, Knowledge Base, Video Tutorials