About Microsoft Outlook

Microsoft Outlook is a personal information manager from Microsoft designed to help users focus on what’s important with a clear view of email, calendars, and contacts. Microsoft Outlook enables users to communicate more effectively by connecting efficiently with others. Available as a native mobile app for iOS, Android, and Windows devices, Microsoft Outlook gives users the flexibility to manage their inbox anytime, anywhere, via tablet and mobile devices.

Mircosoft Outlook allows users to see everything they need to know at a glance. Users can preview messages in the message list, so they'll know which ones to read and act on first, and then reply with just a click by typing a response directly into the reading pane. With Outlook, users can discover groups, quickly find what they need, and share files from the cloud, as well as manage their calendar and inbox. Calendar management tools allow users to share their availability, schedule meetings and receive notices easily.

Through the Outlook mobile app, users can access their unified inbox, schedule emails, and attach files conveniently. The mobile app allows users to share files from OneDrive, Dropbox, and Google Drive accounts while on the go, and without leaving Outlook. With Outlook's focused inbox, users can see what matters most first with the most important messages on top.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Microsoft Outlook

Key benefits of Microsoft Outlook

  • Manage calendars, share available meeting times, schedule meetings, and get reminders, all from a centralized platform.
  • Create groups to discuss, collaborate, and share files and notes with others.
  • Outlook provides keyword and people suggestions as users type, in order to surface recent search queries.
  • Shared calendars allow users to schedule meetings and respond to invitations easily.
  • Work with and share Office attachments from a computer or from the cloud.
  • Business size

    S M L

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Brazil, Canada, China, Germany, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Microsoft Outlook

    Images

    Microsoft Outlook Software - Get a unified view of all emails, calendars, contacts, and files
    Microsoft Outlook Software - Manage contact information, and follow social updates
    Microsoft Outlook Software - Archive inbox messages
    Microsoft Outlook Software - Offers all-in-one calendar management
    Microsoft Outlook Software - Schedule meetings and respond to invitations easily
    Microsoft Outlook Software - Manage multiple calendars both in side-by-side and in overlay mode
    View 7 more
    Microsoft Outlook video
    Microsoft Outlook Software - Get a unified view of all emails, calendars, contacts, and files
    Microsoft Outlook Software - Manage contact information, and follow social updates
    Microsoft Outlook Software - Archive inbox messages
    Microsoft Outlook Software - Offers all-in-one calendar management
    Microsoft Outlook Software - Schedule meetings and respond to invitations easily
    Microsoft Outlook Software - Manage multiple calendars both in side-by-side and in overlay mode

    Features

    Total features of Microsoft Outlook: 10

    • Archiving & Retention
    • Collaboration Tools
    • Contact Management
    • Customisable Templates
    • Email Monitoring
    • Email Templates
    • Inbox Management
    • Prioritisation
    • Response Management
    • Search/Filter

    Alternatives

    Gmail

    4.8
    #1 Alternative to Microsoft Outlook
    Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB...

    Google Workspace

    4.7
    #2 Alternative to Microsoft Outlook
    Google Workspace is a suite of apps from Google which offers a number of tools to communicate and collaborate with...

    Yahoo Mail

    4.2
    #3 Alternative to Microsoft Outlook
    Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and...

    Thunderbird

    4.4
    #4 Alternative to Microsoft Outlook
    Thunderbird is an on-premise email management platform designed to help businesses securely handle, search, organize,...

    Reviews

    Overall rating

    4.5 /5
    (820)
    Value for Money
    4.4/5
    Features
    4.4/5
    Ease of Use
    4.4/5
    Customer Support
    4.1/5

    Already have Microsoft Outlook?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 820
    Nicole
    Overall rating
    • Industry: Arts & Crafts
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Outlook is the best email I've had for business.

    Reviewed on 11/06/2022

    If I had a large corporation I would probably use a paid version of Outlook for our company email.

    If I had a large corporation I would probably use a paid version of Outlook for our company email.

    Pros

    the clean interface and since it was a paid version there were no ads either!

    Cons

    sometimes I don't like using things made by Microsoft...

    Alternatives Considered

    ProtonMail

    Reasons for Switching to Microsoft Outlook

    More mainstream and streamlined for business.
    Lydia
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 5,001-10,000 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    User-friendly email/calendar software

    Reviewed on 7/07/2022

    Pros

    I find Outlook to be very user-friendly email/calendar software, coming from someone who has used Google email/calendar products in all of my previous roles. It was simple to learn how to use it and I like that I was able to download the Outlook desktop app on my Mac. This allowed me to integrate my other email accounts and calendars to have all of my email accounts in one place and also sync my calendars in one place. I'm all about efficiency! I also actually like having desktop notifications which you don't get when using the web version of Outlook, though that is an option.

    Cons

    One thing I do not like is how email threads appear in my inbox differently depending on whether I am using a Mac or PC. This is difficult because I work hybrid and when I am in the office, I use a PC, but I use a Mac when working from home. The Outlook app is a little different in general on a Mac vs PC, understandably so since it is a Microsoft software, but it would be helpful if the features and overall experience were more streamlined to be the same across different operating systems as this would make the experience more consistent.

    Verified Reviewer
    Overall rating
    • Industry: Automotive
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Layout is not user friendly

    Reviewed on 9/06/2022

    Just not as user friendly as it should be. The updates are not good moves-you keep getting it wrong.

    Just not as user friendly as it should be. The updates are not good moves-you keep getting it wrong.

    Pros

    Not anything really. With multiple people working in the same email, it should sync better than it does.

    Cons

    Latest update put the icons for flagging, etc. way over to the right. These are functions we use every day as there are 7 of us using a group email. Flagging and checking off emails that have been taken care of is imperative. When the buttons were between the "from" and "subject" they were much easier to see quickly and we know if the email had been taken care of. With them all the way over to the right, they are not as easily noticed. Also, with all of us using it and an email comes in, it comes in at different speeds on the different computers. We all have the same computers.

    Suraj
    Overall rating
    • Industry: Retail
    • Company size: 5,001-10,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Connecting People Together Virtually

    Reviewed on 5/05/2022

    Microsoft is a lifesaver for every professional whether it comes to being an awesome email client...

    Microsoft is a lifesaver for every professional whether it comes to being an awesome email client or an instant meeting/calendar scheduler, In a world where we have moved away from physical paper and files, this is the one-stop solution for maintaining that communication chain.

    it is not software but a revolution for connecting people together. It keeps the communication chain unbroken.

    Pros

    The Best Features

    1. Light Weight Client application for both mobile and desktop helps seamless integration with any number of email accounts
    2. Integration with Microsoft Teams best for scheduling online meetings and custom reminders are very helpful
    3. Calendar is a great feature that helps us manage the time and schedule things without conflicting with others
    4. Integration with third-party plugins
    5. Automatic replies & mail recall is the hidden gem of this product
    6. Offline availability

    Cons

    The UI keeps on changing and it becomes difficult to find the options that we use as their placements are frequently changed, Microsoft should avoid changing it too often or at least keep things /Proper Icons in place. Else we end up googling for existing features after every update

    Manelisi
    Overall rating
    • Industry: Security & Investigations
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Microsoft Outlook is the best!

    Reviewed on 8/07/2022

    My overall experience has been really great. I really love that the Microsoft Outlook calendar...

    My overall experience has been really great. I really love that the Microsoft Outlook calendar assists me in remembering all important tasks. I can also easily integrate with other products, which makes it convenient.

    Pros

    I love that it keeps all my emails well organized. I also love that I do not have to worry about spams as it automatically filters them out. Microsoft Outlook offers a wide range of features compared to other products, which makes it more interesting and fun to use.

    Cons

    I do not have any cons as it is very simple and easy to use.

    Showing 5 reviews of 820 Read all reviews

    Microsoft Outlook FAQs

    Below are some frequently asked questions for Microsoft Outlook.

    Microsoft Outlook offers the following pricing plans:

    • Pricing model: Free Version
    • Free Trial: Not Available

    Contact Microsoft Office for pricing information.

    Microsoft Outlook has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Microsoft Outlook supports the following languages:

    Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian

    Microsoft Outlook supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Microsoft Outlook integrates with the following applications:

    Microsoft 365

    Microsoft Outlook offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

    Related categories

    See all software categories found for Microsoft Outlook.