SharePoint

SharePoint

Collaboration & content management platform

4.2/5 (2788 reviews)

SharePoint Overview

What is SharePoint?

SharePoint is a web application platform that offers a set of tools to provide intranet portals, document and file management, collaboration and social networks. As an enterprise information portal, SharePoint allows users to create a centralized, password protected space for document sharing.

Organizations use SharePoint to create websites. It can be used to store, organize, share & access information from almost any device; all that's needed is a web browser. Previously an internal content management product, Microsoft SharePoint now features web content management capabilities for the management of external website content. Designed to enhance user-productivity, SharePoint supports features such as notifications and approvals, plus lists and libraries.

Deep integration with Office allows users to start co-authoring a document on one device and finish co-authoring it on another. Users can then can select from a variety of tools to annotate, highlight, and comment on it. Find any file quickly with powerful search and discovery tools, and then get intelligent insights about it, such as how many people viewed or shared it.

SharePoint powers sharing and collaboration on the intranet. Users can broadcast their message and drive communications or share resources and news with their teams and organization, as well as build sites and portals that engage people, connecting them to expertise, content, actionable insights and collective knowledge. Drive organizational efficiency by sharing applications that streamline processes, and build communities of interest or practice.

SharePoint Overview

Pricing

Starting from
US$5.00/month

Pricing options

Free Trial
Subscription
Value for money

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month


SharePoint Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 22 others, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

Screenshots

SharePoint screenshot: Review activity from newsfeed
SharePoint screenshot: Review activity from newsfeed SharePoint screenshot: Manage project tasks with SharePoint SharePoint screenshot: See news and announcements, and company events SharePoint screenshot: Create and manage tasks in SharePoint SharePoint screenshot: Check social feed SharePoint screenshot: Team trainers can access their newsfeed and documents easily

SharePoint Reviews

SharePoint Reviews

Overall rating
4.2
/
5
Excellent
1177

Very good
1114

Average
400

Poor
75

Terrible
22

Value for Money
4.1
Features
4.1
Ease of Use
3.9
Customer Support
4
82% recommended this app
Harsha V.

The Future Software Point of Sharing a Perfect Collaborative Tool to make an Awesome...


David Y.

SharePoint and File Storage

My overall experience with SharePoint has been positive across the many years I've used it. One of the best features I learned about in recent years was the ability to map SharePoint to a drive on your computer. This has really helped in terms of uploading and downloading multiple files simultaneously. If you plan to use SharePoint, I highly recommend looking into this feature as it will save you a ton of time and enable you faster access to your files versus accessing them from a browser window. Mapping is extremely easy and, in my experience, invaluable. You will also find that you can post graphics on your SharePoint pages. We frequently post "work anniversary" or "birthday wishes" for our team. Lastly, the calendar is extremely helpful as you can block out vacations, conferences, and other events, and know, at a glance, what's happening each day without having to search through Outlook or other resources.


Chirag S.

Great for document management, scary as a platform

SharePoint existed in all organizations I worked for. Although IT was responsible for SharePoint, IT would rather not want to do anything with it. SharePoint just induced indiscipline from users. Strict governance was the only way, we found, that SharePoint would stay maintainable.

SharePoint is touted as a platform for development. We built help desk, order management system and several other projects. The cost of creating them was low but the cost of maintaining them was very high, and frustrating. Eventually, we moved all mission critical items off of SharePoint and never looked back.

Workflows are powerful. They can be useful when they work and painful when they break. Some workflows worked without a problem throughout their lifetime and some broke frequently with hard-to-debug error messages. Workflows weren't easily to build, maintain and version control. Microsoft Flow appears to be a decent solution. It may be best to pay for a dedicated automation-user account and build Flow with that user.

APIs are powerful. If you are used to Stripe, Twitter and Google APIs, you will not be happy with SharePoint APIs. But, you could make APIs work to your benefit. It's really hard to find great examples of API usage in different programming languages.

The best use cases we found for SharePoint were document management that was not connected to core systems, calendaring for pot luck and other such events that aren't mission critical.


Steven W.

Sharepoint is a great option for automation and sharing Metrics/Documents

I managed a Sharepoint site which has integration of Access, Excel, and Infopath. My overall experience is good. If you know much about Sharepoint, you can design cool website and cool metrics as well as features that are automated: emails, real time metric dashboards, etc.


Peter D.

Sharepoint as a secure file sync and share platform

I have personally had mix results. We ultimately made the decision because of the blended Office 365 costs, reducing our FSS-specific contract with a 3rd party vendor, who happened to be a leader in the space and had a far richer UX.


Harsha V.
Industry: Insurance
Company size: 501-1,000 Employees

The Future Software Point of Sharing a Perfect Collaborative Tool to make an Awesome Organization!

Used Daily for 2+ years
Reviewed on 4/04/2018
Review Source: Capterra

Pros

+ Creating a new SharePoint site/app/directory is very easy and manageable. Users need to request the access before using the website or owner can manage how and whom to give what permission level of access on each site.
+ We could inherit permissions from top level site or we can manage permissions separately to each individual sub sites.
+ Permissions on each document level! Jaw Dropping feature of genius.
+ It has a plenty amount of features to choose from and you can customize each app to fit your business needs.
+ You can also add sandbox solution based or script based jssor/jsom apps to each SharePoint site.
+ Very easy to share files and information across our organization.
+ Perfect for document management and storage system for employees of many locations.
Syncing the SharePoint content is a nice feature.
+ Uploading/Checking in thousands of documents at one click with the help of explorer is definitely something special.
+ Connecting SharePoint calendars to your Outlook calendar will make your work life easy.
+ SharePoint Designer, Info path, Nintex, K2 all are bonus to have for OOTB Workflow configurations.
+ Content management Checkin, Checkout, Publish, Approve/Reject features are nice features to have on each document.
+ Not only Search, You can even do Filters among search results.
+ Not only Filters, You can do Best Bets on search results.
+ What is more, All search results are very fast across the whole website.

Cons

A humble advice to Microsoft SharePoint team! since we can't host External websites on cloud, It will be good if they come up with Team Communication sites, Forms apps within On Premises.
Comments from Anonymous users on our SharePoint Blogs: If we have the ability to get comments/likes from anonymous users outside our organization it would be helpful for organizations which are depending on SharePoint On Premises version because of PPI (Personal Protected Information) data.
In Overall, There isn't anything to dislike about it, to be honest it is everything we've expected it to be.

Rating breakdown

Value for Money
Ease of Use
Customer Support

David Y.
Industry: Publishing
Company size: 2-10 Employees

SharePoint and File Storage

Used Daily for 2+ years
Reviewed on 29/08/2019
Review Source: Capterra

My overall experience with SharePoint has been positive across the many years I've used it. One of the best features I learned about in recent years was the ability to map SharePoint to a drive on your computer. This has really helped in terms of uploading and downloading multiple files simultaneously. If you plan to use SharePoint, I highly recommend looking into this feature as it will save you a ton of time and enable you faster access to your files versus accessing them from a browser window. Mapping is extremely easy and, in my experience, invaluable. You will also find that you can post graphics on your SharePoint pages. We frequently post "work anniversary" or "birthday wishes" for our team. Lastly, the calendar is extremely helpful as you can block out vacations, conferences, and other events, and know, at a glance, what's happening each day without having to search through Outlook or other resources.

Pros

I've used SharePoint for over a decade. Long before "the cloud" was the tech buzz word, SharePoint was providing users with web-based storage access, and it still does. There are many things to like about SharePoint. First and foremost, it functions much like a web site. Users can easily navigate to their SharePoint home page and set up additional pages, upload and download files, add calendars and calendar events, and much more. SharePoint also creates archives of all files, so if you revise a file and then later need to see an earlier version of that file, you can use SharePoint's versioning functionality to do this. It's a great utility for storing files of all sorts that others on your team need to use. Uploading and downloading files couldn't be easier. We created different landing pages based on our company's needs. For example, we have a Marketing page to store our collateral, a Content page for manuscripts and legal documents, and an HR page for human resources-related materials.

Cons

It can take users a bit of time to understand the unique functionality of SharePoint. However, if you navigate around the toolbars you should find what you are looking for. In terms of design, SharePoint is relatively basic, so users looking for something with a bit more visual flash might be disappointed. Though if you are mainly looking for a reliable place to manage countless files, SharePoint is probably right for you.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 8.0/10

Chirag S.
Industry: Insurance
Company size: 51-200 Employees

Great for document management, scary as a platform

Used Daily for 2+ years
Reviewed on 18/02/2020
Review Source: Capterra

SharePoint existed in all organizations I worked for. Although IT was responsible for SharePoint, IT would rather not want to do anything with it. SharePoint just induced indiscipline from users. Strict governance was the only way, we found, that SharePoint would stay maintainable.

SharePoint is touted as a platform for development. We built help desk, order management system and several other projects. The cost of creating them was low but the cost of maintaining them was very high, and frustrating. Eventually, we moved all mission critical items off of SharePoint and never looked back.

Workflows are powerful. They can be useful when they work and painful when they break. Some workflows worked without a problem throughout their lifetime and some broke frequently with hard-to-debug error messages. Workflows weren't easily to build, maintain and version control. Microsoft Flow appears to be a decent solution. It may be best to pay for a dedicated automation-user account and build Flow with that user.

APIs are powerful. If you are used to Stripe, Twitter and Google APIs, you will not be happy with SharePoint APIs. But, you could make APIs work to your benefit. It's really hard to find great examples of API usage in different programming languages.

The best use cases we found for SharePoint were document management that was not connected to core systems, calendaring for pot luck and other such events that aren't mission critical.

Pros

SharePoint's document management and version control is really nice. Creating documentation in the form of Site Pages or Web Pages is so easy. It can help an organization create a document management system. Workflows and alerts surrounding document libraries is very convenient also. SharePoint integrates with other software in the Microsoft ecosystem very well, making it easy to adopt.

Cons

SharePoint becomes an absolute mess and a nightmare at some point in time. It is easy to start with. So, users in an ungoverned, unmonitored SharePoint ecosystem will create objects all over the place, create permissions/groups willy-nilly, create lists and document libraries with individual permissions etc. One way or the other, it ends up being an absolute disaster. In order to have a great SharePoint ecosystem, it has to be very well-governed, well-organized and permissions should be sanely managed. It's just a lot of work.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 5.0/10

Steven W.
Industry: E-Learning
Company size: 13-50 Employees

Sharepoint is a great option for automation and sharing Metrics/Documents

Used Daily for 2+ years
Reviewed on 30/03/2020
Review Source: Capterra

I managed a Sharepoint site which has integration of Access, Excel, and Infopath. My overall experience is good. If you know much about Sharepoint, you can design cool website and cool metrics as well as features that are automated: emails, real time metric dashboards, etc.

Pros

Sharepoint is a convenient platform for teams to use to share documents and information across multiple groups. If you are new to Sharepoint, you can use Sharepoint to share documents and files. You only have to grant access to users to the site. This is an alternative way for using Sharedrive which requires people to map the Sharedrive links to folder. As time goes by, if you become more familiar with Sharepoint, there are different cool functions that Sharepoint offers such as workflow, integration to Access, to Excel, to Tableau, to Qlikview. Sharepoint also has Sharepoint Designer which allows you to design complicated workflows for triggering email confirmations to users every time certain actions are taken.

Cons

Sharepoint has a limitation of 5000 items per library. So, each time when the library reaches 5000 items, you will need to migrate the old items to different library if you want to keep using the current library and its workflows.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Peter D.
Industry: Chemicals
Company size: 1,001-5,000 Employees

Sharepoint as a secure file sync and share platform

Used Daily for 1+ year
Reviewed on 9/10/2019
Review Source: Capterra

I have personally had mix results. We ultimately made the decision because of the blended Office 365 costs, reducing our FSS-specific contract with a 3rd party vendor, who happened to be a leader in the space and had a far richer UX.

Pros

I like the integration with the microsoft cloud and the ability to share and concurrently edit from shared, sharepoint websites we use to share with internal and external stakeholders.

Cons

It seems like security is a big concern and user experience is not up to par with other FSS solutions like Box/Dropbox.

Rating breakdown

Ease of Use

Likelihood to recommend: 6.0/10

User recommendation
7.8/10
Based on 2,788 user ratings
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SharePoint Pricing

SharePoint Pricing

Starting from
US$5.00/month
Free Trial
Subscription
Value for money

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

Value for Money
4.1/5
Based on 2,788 user ratings
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SharePoint Features

SharePoint Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customisable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
SSL Security
Search Functionality
Third Party Integration
Workflow Management
Features
4.1/5
Based on 2,788 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for SharePoint

Additional information for SharePoint

Key features of SharePoint

  • Activity tracking
  • Advanced DLP capabilities
  • Alert configuration
  • Annotating
  • Announcements
  • Approval process control
  • Business process automation
  • Chat
  • Co-author in real time
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Compliance management
  • Contact history
  • Contact management
  • Content library
  • Content management
  • Custom email domain addresses
  • Custom enterprise search
  • Custom forms
  • Data extraction
  • Data storage management
  • Data tracking
  • Data visualization
  • Deadline tracking
  • Deep integrations with Microsoft Office & more
  • Desktop versions of Office 2016 applications
  • Document sharing
  • Email hosting
  • Extranet & Web content management
  • Feedback collection
  • Feedback management
  • File management
  • File synchronization
  • File transfer
  • Forms management
  • Graphical workflow editor
  • Groups & communities
  • Highlighting
  • History tracking
  • Identity management
  • Interactive reports
  • Knowledge management
  • Libraries
  • Lists
  • Mobile access
  • Multi-channel communication
  • OneDrive
  • Online video-conferencing
  • Pages
  • Partner portal
  • Personalized news
  • PowerApps
  • PowerPivot
  • Project management
  • Projections
  • Records management
  • Remote access
  • Remote document access
  • Risk management
  • Search functionality
  • Secure data storage
  • Self service portal
  • Site mailbox
  • Social feeds & collaboration
  • Task management
  • Third party integration
  • Time off requests
  • Vacation tracking
  • Video streaming
  • Video support
  • Visual designer
  • Web versions of Outlook, Word, Excel & PowerPoint
  • Website builder
  • Workflow management

Benefits

  • Connect with employees across the enterprise. Use SharePoint to engage with people, share ideas, find answers, discover insights & engage in discussions with experts.

  • Developers and web designers can create new experiences on SharePoint using familiar tools and internet standards.

  • SharePoint provides powerful controls that allow IT departments to manage time, costs and risks.

  • Visualize data using SharePoint's PowerView tool before exploring and combining it with alternately sourced data using PowerPivot.

  • Store, synchronize, access and share your documents across devices with 'OneDrive for Business' which also allows for public/private file sharing.

  • SharePoint's multi-step upgrade process enables organizations to upgrade servers without impacting users.

  • Organize information, people and projects from a single location.

  • SharePoint FAQs

    SharePoint FAQs

    Below are some frequently asked questions for SharePoint.

    Q. What type of pricing plans does SharePoint offer?

    SharePoint offers the following pricing plans:

    Starting from: US$5.00/month

    Pricing model: Subscription

    Free Trial: Available

    SharePoint Online plan 1: $5.00/user/month SharePoint Online plan 2: $10.00/user/month

    Q. What are the main features of SharePoint?

    SharePoint offers the following features:

    • Activity tracking
    • Advanced DLP capabilities
    • Alert configuration
    • Annotating
    • Announcements
    • Approval process control
    • Business process automation
    • Chat
    • Co-author in real time
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Compliance management
    • Contact history
    • Contact management
    • Content library
    • Content management
    • Custom email domain addresses
    • Custom enterprise search
    • Custom forms
    • Data extraction
    • Data storage management
    • Data tracking
    • Data visualization
    • Deadline tracking
    • Deep integrations with Microsoft Office & more
    • Desktop versions of Office 2016 applications
    • Document sharing
    • Email hosting
    • Extranet & Web content management
    • Feedback collection
    • Feedback management
    • File management
    • File synchronization
    • File transfer
    • Forms management
    • Graphical workflow editor
    • Groups & communities
    • Highlighting
    • History tracking
    • Identity management
    • Interactive reports
    • Knowledge management
    • Libraries
    • Lists
    • Mobile access
    • Multi-channel communication
    • OneDrive
    • Online video-conferencing
    • Pages
    • Partner portal
    • Personalized news
    • PowerApps
    • PowerPivot
    • Project management
    • Projections
    • Records management
    • Remote access
    • Remote document access
    • Risk management
    • Search functionality
    • Secure data storage
    • Self service portal
    • Site mailbox
    • Social feeds & collaboration
    • Task management
    • Third party integration
    • Time off requests
    • Vacation tracking
    • Video streaming
    • Video support
    • Visual designer
    • Web versions of Outlook, Word, Excel & PowerPoint
    • Website builder
    • Workflow management

    Q. Who are the typical users of SharePoint?

    SharePoint has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does SharePoint support?

    SharePoint supports the following languages:

    Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

    Q. What type of pricing plans does SharePoint offer?

    SharePoint has the following pricing plans:

    Subscription

    Q. Does SharePoint support mobile devices?

    SharePoint supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does SharePoint integrate with?

    SharePoint integrates with the following applications:

    Actionspace, Atlassian Confluence, FileHold, Genius Project, M-Files, Moxie Concierge, Mule ESB, Pipeliner CRM, Tenrox PSA Solution, Tenrox PWM

    Q. What level of support does SharePoint offer?

    SharePoint offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials