About Google Workspace

G Suite - formerly Google Apps for Work - combines all of the familiar productivity and collaboration tools by Google and combines them in an all-in-one suite for universal access across teams. The list of apps comprise: Gmail, Hangouts, Calendar, Google+, Drive, Sites, along with Google Docs, Sheets, Forms and Slides. Governance of these apps is provided by Google Admin Console and Google Vault.

Google Admin Console allows businesses to add users, manage devices and configure security settings for their data. Administrators can add and remove users, set up groups, and add verification steps and single sign on (SSO) all from a single console. This feature also includes mobile device management to facilitate BYOD and with the ability to implement security policies on iOS and Android devices. Google Vault allows users to archive, search and export on the company email and on-the-record chats for reporting and auditing.

Pricing starting from:

US$6.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Google Workspace

Key benefits of Google Workspace

  • Access all Google apps at any time, anywhere from a computer, tablet or phone.

  • Use the Google Admin Console to manage all company data, mobile devices, email addresses, and security settings.

  • Organize meetings more efficiently by scheduling events in a shared calendar, sending reminders to Gmail, join video meetings with Hangouts and share presentations with Slides.

  • Create online documents, spreadsheets, surveys & forms, and presentations.

  • Share, collaborate and comment on text documents, presentations, and spreadsheets using Google Drive.

  • Build multiple project sites by choosing from hundreds of pre-built templates.

  • Use Google Vault for archiving emails and chats, e-discovery of information and export of emails and chats.

  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    Arabic, Chinese, Czech, Danish, Dutch and 20 others, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian, zh-hant

    Pricing starting from:

    US$6.00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Google Workspace

    Images

    Google Workspace Software - Collaborate in real time with synchronous, real-time editing across devices
    Google Workspace Software - Turn meetings into video conferences from any camera-enabled device
    Google Workspace Software - Store and share files in the cloud then access, view and edit them from a computer, tablet or phone
    Google Workspace Software - Protect company data and devices with single-sign-on & two-factor authentication options
    Google Workspace Software - Enjoy professional, ad-free, custom email with 30GB of inbox storage
    Google Workspace Software - Schedule teams efficiently with integrated, online, shareable calendars
    Google Workspace Software - Share ideas and collaborate with coworkers using Google+
    Google Workspace Software - Keep files centrally stored and synced across devices
    Google Workspace Software - Collaborate in real time with synchronous, auto-save, real-time editing
    Google Workspace Software - Create and edit spreadsheets from any device
    Google Workspace Software - Create custom forms for online surveys and questionnaires
    Google Workspace Software - Create, edit and present presentations from any smart device
    Google Workspace Software - Build and launch mobile-friendly websites
    Google Workspace Software - Manage, retain, search and export email and on-the-record chats with G Suite Vault
    View 15 more
    Google Workspace video
    Google Workspace Software - Collaborate in real time with synchronous, real-time editing across devices Google Workspace Software - Turn meetings into video conferences from any camera-enabled device Google Workspace Software - Store and share files in the cloud then access, view and edit them from a computer, tablet or phone Google Workspace Software - Protect company data and devices with single-sign-on & two-factor authentication options Google Workspace Software - Enjoy professional, ad-free, custom email with 30GB of inbox storage Google Workspace Software - Schedule teams efficiently with integrated, online, shareable calendars Google Workspace Software - Share ideas and collaborate with coworkers using Google+ Google Workspace Software - Keep files centrally stored and synced across devices Google Workspace Software - Collaborate in real time with synchronous, auto-save, real-time editing Google Workspace Software - Create and edit spreadsheets from any device Google Workspace Software - Create custom forms for online surveys and questionnaires Google Workspace Software - Create, edit and present presentations from any smart device Google Workspace Software - Build and launch mobile-friendly websites Google Workspace Software - Manage, retain, search and export email and on-the-record chats with G Suite Vault

    Features

    Total features of Google Workspace: 78

    • @mentions
    • Access Controls/Permissions
    • Alerts/Notifications
    • Archiving & Retention
    • Audit Management
    • Authentication
    • Automatic Backup
    • Calendar Management
    • Calendar Sync
    • Chat/Messaging
    • Collaboration Tools
    • Commenting/Notes
    • Communication Management
    • Conferencing
    • Content Library
    • Content Management
    • Customisable Branding
    • Customisable Forms
    • Customisable Questions
    • Customisable Reports
    • Customisable Templates
    • Data Migration
    • Data Storage Management
    • Data Synchronisation
    • Document Management
    • Document Review
    • Document Storage
    • Document Templates
    • Drag & Drop
    • Electronic Signature
    • Email Alerts
    • Email Invitations & Reminders
    • Email Management
    • Email Tracking
    • Employee Communities
    • Event Calendar
    • Event Scheduling
    • File Management
    • File Transfer
    • Filtering
    • Forms Management
    • GPS
    • Geographic Maps
    • Live Chat
    • Mobile Access
    • Multi-Channel Communication
    • Multiple Projects
    • Multiple User Accounts
    • Offline Access
    • Online Forums
    • Presentation Streaming
    • Project Templates
    • Projections
    • Real Time Editing
    • Real Time Notifications
    • Real-time Updates
    • Remote Access/Control
    • Resource Allocation & Planning
    • Revision History
    • Role-Based Permissions
    • Search/Filter
    • Secure Data Storage
    • Single Sign On
    • Survey/Poll Management
    • Synchronous Editing
    • Task Management
    • Task Scheduling
    • Team Calendars
    • Template Management
    • Text Editing
    • Third Party Integrations
    • To-Do List
    • Two-Factor Authentication
    • Two-Way Audio & Video
    • Version Control
    • Video Conferencing
    • Video Support
    • Web Forms

    Alternatives

    OnBoard

    4.7
    #1 Alternative to Google Workspace
    Board meetings should be informed, effective, and uncomplicated. The OnBoard board intelligence platform transforms...

    Axero

    4.4
    #2 Alternative to Google Workspace
    Axero provides easy-to-use intranet software that boosts productivity, unifies your people, and helps your company...

    Samepage

    4.8
    #3 Alternative to Google Workspace
    Samepage is award-winning collaboration & project management software. Progress is shown in real time and helps teams...

    Box

    4.3
    #4 Alternative to Google Workspace
    Box is the Content Cloud — a single, secure, easy-to-use platform built for the entire content lifecycle, from file...

    Reviews

    Overall rating

    4.7 /5
    (10,727)
    Value for Money
    4.6/5
    Features
    4.6/5
    Ease of Use
    4.6/5
    Customer Support
    4.2/5

    Already have Google Workspace?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 10,727
    Margarita E.
    Overall rating
    • Industry: Primary/Secondary Education
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    The total IT solution for schools!

    Reviewed on 26/05/2020

    We use Gsuite for gradebooks, report cards, student information systems, HR forms, office programs,...

    We use Gsuite for gradebooks, report cards, student information systems, HR forms, office programs, storage of photos and videos and email online 'drive' cloud storage for all our needs.

    Pros

    Gsuite offers all the tools you need for collaborative document creation from forms, surveys, spreadsheets, slides (powerpoint), cloud storage, calendars, note taking, accounting and reports.

    The templates available for education have many solutions available from lesson planners, calendars, quiz creation, gradebook, reports and meeting programs. Templates can be shared within the community and you can find templates that other schools use and share if it is not available in the standard set. The organizational email system is way more user friendly than other systems. I have worked with a team to establish Gsuite in two schools as the main system, and we are a Google school and the staff and admin do not need Microsoft office anymore as this system covers alternatives to those program.

    It auto-saves your work and when working on collaborative documents it is easy to see who has input different items and easily go back and restore previous versions if needed.

    Easily compatible to connect data to Google sites.

    Cons

    I wish that all the options that are available for excel exist in the Google Spreadsheets - e.g. being able to select multiple tabs and edit all of them at the same time.

    As a private international school it is fairly costly with a charge per staff user. Support education in the private sector too - it needs a substantial budget for large schools.

    Mohammed S.
    Overall rating
    • Industry: Nonprofit Organisation Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    amazing features for limitless possibilities in running projects

    Reviewed on 6/07/2021

    Google Workspace has boosted the efficiency and productivity of our project teams tremendously....

    Google Workspace has boosted the efficiency and productivity of our project teams tremendously. From task tracking, to team collaboration, to improved team communications, our capacity and output as an small organization has seen a massive gains because of Google Workspace.

    Pros

    It's hard to point to one thing when it comes to Google Workspace because what's most outstanding about Workspace is how intuitively it has combined multiple services and products under one umbrella and gets them to work together to near perfection. It is truly unbelievable how uncluttered and well organized the interface is, making it a breeze to switch between different component services without getting lost in navigation or overwhelmed.

    Cons

    I often get easily consumed once I log into my Google Workspace and lose track of other external tasks requiring my attention. Even though Workspace has tools such as calendar and notes features that can be used to prevent this from happening, I just can't seem to easily disengage once I get in.

    Annalisa G.
    Overall rating
    • Industry: Education Management
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    GSuite Makes Process Collaboration Easy

    Reviewed on 22/05/2019

    That being said, overall, GSuite is one of the most-used tools by me. I work with data sets,...

    That being said, overall, GSuite is one of the most-used tools by me. I work with data sets, creative projects, photos, and more as a Social Media Coordinator and Admin. My joint-role means I'm working on a lot of different kinds of projects, and my fast-paced timelines means the consolidation of tools in one place makes G Suite super appealing and efficient. Highly recommend.

    Pros

    It's so easy to collaborate with GSuite. Just this week we kicked-off a complete overhaul of our processes due to retiring staff, and desire for standardization. I'll focus on Team Drives, and document sharing:
    -With GSuite, we set up a Team Drive that all staff have access to. It's easy to find when you click Drive, right there under your personal drive.
    -Using Gsuite allowed not only our manager, but also staff, to create folders as buckets of processes. For example, we use Slate, and an older CRM system, Banner, which each have wildly different levels of technical execution, but are used at the same time. Our staff just dumped a bunch of individual processes which we can now view, edit, and share back as the standardization process continues.
    -Easy to see who made edits, and when. So, if we have a question about a process line, we'll simply look to the edit, and can easily track and clarify questions.
    -GSuite does, however, have an incredible range of tools, which are all equally visible, editable, and sharable. One of the most values tools I use at work.

    Cons

    There are only a few cons about GSuite.
    -In Google Sheets in GSuite, the organization and visual user interface is not optimal. Because whatever was just edited shows up at the top, there's no way to predict a good method of searching for documents.
    -GSuite in general has this issue with visual user interface among projects, including Sheets

    Eddie L.
    Overall rating
    • Industry: E-Learning
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Best enterprise productivity essential tools and extremely cost effective

    Reviewed on 17/06/2021

    Outstanding. Spend less time doing repetitive tasks and much of manual tasks are automated so I can...

    Outstanding. Spend less time doing repetitive tasks and much of manual tasks are automated so I can spend more time working rather than managing to-do lists and setting up meetings in calendars.

    Pros

    The connective tissue between all applications of Google Sheets, Google Keep, Drive, Meet, all integrate very nicely together to optimize for productivity. Calendars integrate with the mail seamlessly and most applications now have an easy widget to download to Google Calendar, saving time manually entering event data.

    Cons

    Google Meet has improved a lot, but Zoom is still a more stable video platform in my opinion. Zoom seems to have fewer glitches when internet becomes an issue.

    Stephen brent M.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    A great tool for us now but it might not be forever

    Reviewed on 21/05/2021

    Overall, we're happy but Microsoft 365 is always a possible switch based on our clientele. There...

    Overall, we're happy but Microsoft 365 is always a possible switch based on our clientele. There are days using it would make our lives easier.

    Pros

    There is little to no setup to make things work as we need them to. It is extremely easy to collaborate on and share documents. Using it internally is seamless and it does everything we need it to do for our internal team.

    Cons

    The biggest downside to using Google Workspace is that the adoption is not widespread. Most clients are willing to dabble with it when we share documents but they are using Microsoft 365 internally, so it is a pain point.

    The rollout of Shared Drives seems to eventually be promising but the lack of sharing customization makes it impossible to use with external clients. As a marketing agency, we don't want to share everything but we don't want to share individual documents either, so the lack of folder sharing makes it useless for us.

    I also wish Google Slides was more feature-rich so it could be a true replacement for PowerPoint, but customizing templates and formatting presentations to look polished is just not as easy.

    Showing 5 reviews of 10,727 Read all reviews

    Google Workspace FAQs

    Below are some frequently asked questions for Google Workspace.

    Google Workspace offers the following pricing plans:

    • Starting from: US$6.00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    Google Workspace has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Google Workspace supports the following languages:

    Arabic, Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian, zh-hant

    Google Workspace supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Google Workspace integrates with the following applications:

    Gmail, Google Calendar, Google Maps

    Google Workspace offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, 24/7 (Live rep), Chat

    Related categories

    See all software categories found for Google Workspace.