KashFlow

Accounting and Payroll software for small businesses

4.2 /5 (67 reviews) Write a Review!

KashFlow Overview

What is KashFlow?

Kashflow is a cloud-based accounting and payroll software designed specifically for small businesses in the UK.

As well as all of the basics such as invoicing and recording expenditure, Kashflow Accounting has a whole raft of other features that make running a business easier, including reporting and online payment collection. Kashflow supports reminder emails about overdue invoices, plus a PayPal Importer service for the automated accounting of PayPal transactions. Stay in complete control of books the easy way with KashFlow's online accounting software which ensures VAT is automatically updated & can be submitted directly to HMRC, allows users to pay online and improve cashflow wherever they are, plus share information directly with their accountant for easy management. Kashflow gives a full view of finances, allowing users to see what they are owed, and what is overdue. Use Kashflow accounting software to convert quotes to invoices and automatically send them to customers, complete with logo and branding.

Easy Payroll with KashFlow: teh software enables you to process payroll quickly and securely, automatically files your RTI submissions online for you, and helps keep you compliant with Automatic Enrolment legislation. Cloud-based, the solution is accessible from anywhere, and doesn’t require you to download software or manage complex legislative and Year-End updates. Also includes Holiday Pay calculations as a standard feature. From just £6.50 per month.

KashFlow Overview

Pricing

Starting from
£6.50/month

Pricing options

Free Trial
Subscription
Open Source
Value for money

KashFlow Bookkeeping:
Starter: £8/month + VAT
Business: £15/month + VAT
Business + Payroll: £21/month + VAT

KashFlow Payroll:
From £6.50 per month


KashFlow Features

Devices
Business size
S M L
Markets
United Kingdom
Supported Languages
English

Media

Gain insight into finances from the financial overview dashboard
Generate line graph to understand the monthly income
Choose the type of report from the reports list (activity, audit trail, balance sheet, etc.)
Create an invoice quickly and easily using the invoice creator
Access KashFlow conveniently on desktop and mobile devices
Set up a list of categories to manage quotes such as Live, Pending, Closed, and assign quotes to these categories
KashFlow screenshot: Gain insight into finances from the financial overview dashboard KashFlow screenshot: Generate line graph to understand the monthly income KashFlow screenshot: Choose the type of report from the reports list (activity, audit trail, balance sheet, etc.) KashFlow screenshot: Create an invoice quickly and easily using the invoice creator KashFlow screenshot: Access KashFlow conveniently on desktop and mobile devices KashFlow screenshot: Set up a list of categories to manage quotes such as Live, Pending, Closed, and assign quotes to these categories

KashFlow Reviews

KashFlow Reviews

Overall rating
4.2
/
5
Excellent
33

Very good
23

Average
4

Poor
3

Terrible
4

Value for Money
4.1
Features
4.1
Ease of Use
4.2
Customer Support
4.1
84% recommended this app
Justin H.

Easy to use, does everything I need


Merry S.

Improve your administration and account management

This system is in comparison to many the most complete and widest range of tools, it is really imperative to have it active in your departments associated with the company's finances, KashFlow is a cloud-based accounting solution with which you can use and mold To almost any type of company, Features include payroll and reports, purchasing management, billing, credit control, accounting, users can create invoices and set up alerts for payment due, it is very complete if we analyze it, and Really useful, although very few people use it, it would be good to know more so they make more updates and improve the platform to please more customers.


Verified Reviewer

They charge for their tutorials

I find Kashflow a mixed bag. In some ways, it's a good system and works well when everything is perfect. If you suddenly need to change something, however, prepare to get frustrated (no doubt you will at some point and good luck not messing your accounts up!).

Charging for their basic tutorials on how to use the software to avoid messing things up will cost you on top of the monthly subscription you're paying. This reason alone, I feel their not customer centric and am personally moving to another system due to this.


Kirsty H.

Great software for Small Business

I learnt how to use Kashflow without training and it was easy to navigate. It’s great software for small businesses as good value for money.


Stephen S.

I haven't time to learn PayRoll as well

Kashflow has been a life-saver for me and my business; I do not have the time to learn how to book keep properly or run a Payroll. It means I can focus on the aspects of my business that I need to develop and give less time to admin.


Justin H.
Industry: Retail
Company size: 2-10 Employees

Easy to use, does everything I need

Used Daily for 2+ years
Reviewed on 29/01/2019
Review Source: Capterra

Pros

Kashflow is a great package for my small business. It captures everything I need, produces great reports and even allows me to submit my VAT at the touch of a button!

Cons

Nothing right now, it really does manage to tick all the boxes

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Merry S.
Industry: Food & Beverages
Company size: 1,001-5,000 Employees

Improve your administration and account management

Used Weekly for Free Trial
Reviewed on 22/09/2019
Review Source: Capterra

This system is in comparison to many the most complete and widest range of tools, it is really imperative to have it active in your departments associated with the company's finances, KashFlow is a cloud-based accounting solution with which you can use and mold To almost any type of company, Features include payroll and reports, purchasing management, billing, credit control, accounting, users can create invoices and set up alerts for payment due, it is very complete if we analyze it, and Really useful, although very few people use it, it would be good to know more so they make more updates and improve the platform to please more customers.

Pros

KashFlow provides users with a large number of functions and tools that allow any company to manage with great accuracy and strength with their accounts and billing processes. If you need a program that helps you understand how to enter accounting and administrative transactions, this may be one of the best solutions in the entire market. There are different pricing options, this makes it easy to implement in any company regardless of the value of your The company, or the amount of capital available, has a mobile version so you can see your accounts in motion and also bill customers. This will save time and money and you will not need to hire accountants since even a finance analyst could easily keep the company's accounting.

Cons

I honestly do not find disturbing flaws in the platform, we could mention that the board could use several colors to make it look more visual and thus distinguish between the accounting operations however it has a function to differentiate only that you have to take time to understand and use it, The Configuration is probably the hardest part, and complicated to understand, but in my opinion most accounting systems are difficult to understand.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Verified Reviewer
Industry: Photography
Company size: 2-10 Employees

They charge for their tutorials

Used Daily for 2+ years
Reviewed on 28/01/2017
Review Source: GetApp

I find Kashflow a mixed bag. In some ways, it's a good system and works well when everything is perfect. If you suddenly need to change something, however, prepare to get frustrated (no doubt you will at some point and good luck not messing your accounts up!).

Charging for their basic tutorials on how to use the software to avoid messing things up will cost you on top of the monthly subscription you're paying. This reason alone, I feel their not customer centric and am personally moving to another system due to this.

Pros

Kashflow can generate some nice reports and it looks fairly appealing.
Straight forward to set up in some ways.
Support is ok, can be a mixed bag.

Cons

A bit un-intuitive, unable to open links in new windows for some things which mean you have to keep re-running a report to work through each item in a list rather than quickly skip forwards and backward (Kashflow also forgets which dates you had selected so you have to re-select both dates every time!).

Unclear in places

Tutorials to learn the software are paid for those who are already subscribed, this is unforgivable. What kind of company charges their subscription paying customers to learn the software they pay for??

Kashflow feels like a strange mix between last gen software (and the frustrations that came with it) along with new gen (clean-ish interface). The whole package doesn't feel polished or finished.

Things like importing bank files will lead to duplicates without warning, Kashflow won't bother to check if any items are dupes. There goes the rest of your month manually removing all the duplicate items! Support will say it can only be done manually, can you tell it happened to me?

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Kirsty H.
Industry: Retail
Company size: 2-10 Employees

Great software for Small Business

Used Other for 2+ years
Reviewed on 14/07/2020
Review Source: Capterra

I learnt how to use Kashflow without training and it was easy to navigate. It’s great software for small businesses as good value for money.

Pros

Easy to use and value for money. Reminders about processing payments, you can link to your bank. Was easy to navigate without training.

Cons

I haven’t experienced any cons in the years I have used this software.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Stephen S.
Industry: Computer Software
Company size: 2-10 Employees

I haven't time to learn PayRoll as well

Used Weekly for 2+ years
Reviewed on 30/01/2019
Review Source: Capterra

Kashflow has been a life-saver for me and my business; I do not have the time to learn how to book keep properly or run a Payroll. It means I can focus on the aspects of my business that I need to develop and give less time to admin.

Pros

It does what it says on the tin. So, it will run your payroll for you, tracking Tax & NI, produce P45s/P60s and submit data to the Government. It basically does everything you'd expect a payroll software to do. Payroll is complicated and KashFlow Payroll does its best to simplify this fr you; actually, I could not run my business without it.

Cons

The biggest annoyance is that you have to login to it separately from the main KashFlow program. Whilst it integrates the two at a data level really well, I don't understand why I cannot click seamlessly between the two.

Also, I think it lacks some features:
- I'd like it to handle and submit P11D forms
- It'd be nice if it integrated more tightly with Government so as well as submitting it also, showed me my tax balance owed. That would be a nice feature.
- Fixing a payroll mistake is a bit cumbersome as you have to roll back any intervening weeks. It'd nice if there was a simple tool for this.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.3/10
Based on 67 user ratings
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KashFlow Pricing

KashFlow Pricing

Starting from
£6.50/month
Free Trial
Subscription
Open Source
Value for money

KashFlow Bookkeeping:
Starter: £8/month + VAT
Business: £15/month + VAT
Business + Payroll: £21/month + VAT

KashFlow Payroll:
From £6.50 per month

KashFlow Bookkeeping:
Starter: £8/month + VAT
Business: £15/month + VAT
Business + Payroll: £21/month + VAT

KashFlow Payroll:
From £6.50 per month

Value for Money
4.1/5
Based on 67 user ratings
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KashFlow Features

KashFlow Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customisable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.1/5
Based on 67 user ratings
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Categories

Additional information for KashFlow

Additional information for KashFlow

Key features of KashFlow

  • 100+ add ons
  • 50+ business reports
  • Attach receipts (PDF or image)
  • Automated credit control
  • Automated payroll approval
  • Automatic reminders and chasing / reminder letters
  • Bank reconcilliation (CSV)
  • Banking-style level of account security
  • Business finance dashboard
  • CIS accounting options
  • Categorization
  • Company management
  • Custom fields
  • Customized invoice design
  • Dashboard notifications
  • Email notifications
  • Employee management
  • Estimates
  • Expense recording
  • Free unlimited 24/7 online support
  • Headcount & team management
  • Health check report
  • Income reports
  • Integrates with Payroll, Dropbox, Google Contacts and more
  • Invoicing (send via post or email direct)
  • Multiple accounts
  • Online payments
  • Packing slips/delivery notes
  • Payment processing (include pay now button)
  • Paypal integration - auto-imports all PayPal transactions
  • Payroll
  • Product lists
  • Profit & loss reports
  • Quotes (can be automatically converted to invoices)
  • Reporting
  • Restricted user options
  • Self-assessment report
  • Statements
  • Statistics and history
  • Stock management
  • Transactions
  • Transfers
  • Trial balance report
  • VAT returns management

Benefits

  • Cloud based and accessible from anywhere on any device with an internet connection.
  • All accounts, payroll records saved online ready to access 24/7.
  • Automatic payment reminders to save users having to chase payments.
  • Add pay online buttons to invoices so customers can pay instantly.
  • Create and send VAT returns in a few clicks.
  • Effortlessly manage payroll with KashFlow Payroll.
  • Direct links to HMRC so users know what they owe and data gets to where it needs to be on time
  • Easily manage PAYE and workplace pensions with KashFlow Payroll.
  • A full suite of easy to create and understand reports in KashFlow Accounting will keep users on top of their business finances and allow quick, effective decisions.
  • Once setup, KashFlow Payroll will allow users to manage their weekly or monthly payroll runs in just a few clicks.
  • KashFlow employs the latest security measures to protect customers and their businesses.

  • KashFlow FAQs

    KashFlow FAQs

    Below are some frequently asked questions for KashFlow.

    Q. What type of pricing plans does KashFlow offer?

    KashFlow offers the following pricing plans:

    Starting from: £6.50/month

    Pricing model: Subscription, Open Source

    Free Trial: Available

    KashFlow Bookkeeping: Starter: £8/month + VAT Business: £15/month + VAT Business + Payroll: £21/month + VAT KashFlow Payroll: From £6.50 per month

    Q. What are the main features of KashFlow?

    KashFlow offers the following features:

    • 100+ add ons
    • 50+ business reports
    • Attach receipts (PDF or image)
    • Automated credit control
    • Automated payroll approval
    • Automatic reminders and chasing / reminder letters
    • Bank reconcilliation (CSV)
    • Banking-style level of account security
    • Business finance dashboard
    • CIS accounting options
    • Categorization
    • Company management
    • Custom fields
    • Customized invoice design
    • Dashboard notifications
    • Email notifications
    • Employee management
    • Estimates
    • Expense recording
    • Free unlimited 24/7 online support
    • Headcount & team management
    • Health check report
    • Income reports
    • Integrates with Payroll, Dropbox, Google Contacts and more
    • Invoicing (send via post or email direct)
    • Multiple accounts
    • Online payments
    • Packing slips/delivery notes
    • Payment processing (include pay now button)
    • Paypal integration - auto-imports all PayPal transactions
    • Payroll
    • Product lists
    • Profit & loss reports
    • Quotes (can be automatically converted to invoices)
    • Reporting
    • Restricted user options
    • Self-assessment report
    • Statements
    • Statistics and history
    • Stock management
    • Transactions
    • Transfers
    • Trial balance report
    • VAT returns management

    Q. Who are the typical users of KashFlow?

    KashFlow has the following typical customers:

    , ,

    Q. What languages does KashFlow support?

    KashFlow supports the following languages:

    English

    Q. What type of pricing plans does KashFlow offer?

    KashFlow has the following pricing plans:

    Subscription, Open Source

    Q. Does KashFlow support mobile devices?

    We do not have any information about what devices KashFlow supports

    Q. What other apps does KashFlow integrate with?

    KashFlow integrates with the following applications:

    Bitium, BookingBug, Capsule, EKM, Legalesign, ProWorkflow, Really Simple Systems, Receipt Bank, Satago, Stripe

    Q. What level of support does KashFlow offer?

    KashFlow offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials