Expensify Overview
What is Expensify?
Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.
Expensify Overview
Pricing
Pricing options
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
Expensify Features
Media
Expensify Reviews
Expensify Reviews
Awesome software!
Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when there are errors.
Expensify Expense Tracking
I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.
Absolutely a joy to use
Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or the browser. On the other side, Expensify also makes it very easy for the expense administrator to approve reports.
Expensify overcharges for their "Corporate" platform and becomes useless once your bank feed...
Was ok and saved time, before it broke.
Breathtakingly Simple Expenses
Expensify comprehensively solved expense reporting, approval, and categorization!
Compare overall rating with alternatives
Compare with alternatives

Awesome software!
Pros
As an approver of expenses, it is easy to reject wrongly submitted lines and tell the staff why. It is easy to approve and reimburse! They work hard to keep all major credit cards connected.
Cons
While it would be nice, it is hard to connect to every possible credit card and bank. My personal bank credit card does not connect for auto import.
Expensify Expense Tracking
I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.
Pros
The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.
Cons
Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.
Absolutely a joy to use
Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or the browser. On the other side, Expensify also makes it very easy for the expense administrator to approve reports.
Pros
The UI is so snappy and intuitive to use. Uploading receipts, finding what category to use, finding out if your expense is over budget--the UI tells you all exactly where you expect it.
Cons
This isn't inherent to the product itself, but I found customer support difficult to deal with. When I ran into a bug where the reports I had previously submitted disappeared, I had to wait a few days before they got back to me via email and their first question was basically "are you sure you had submitted them before?"
Expensify overcharges for their "Corporate" platform and becomes useless once your bank feed breaks.
Was ok and saved time, before it broke.
Pros
Ease of launch, mobile app works decently well. Onboarding support was decent, but sadly short-lived. They still offer monthly pricing. If you're tempted to try their Corporate or higher plan, DO NOT sign on to their annual pricing plan, see below for why.
Cons
Google "expensify known issues". Review the list of the corporate cards that they don't support. Be aware that they are not disclosing the many other corporate cards that their platform doesn't support.
If you're lucky enough to use one of the corporate cards that they are currently supporting, be aware that their connection to your bank feed can break at any time. Generally, this will happen after your promotional period has ended and after your onboarding support contact has moved on.
Once the bank feed breaks you're left with only chat support, which will take an average of 12 hours or more to respond to you.
When chat support responds, it's clear that they are pasting from support scripts that have no relevance to your situation. Most responses will assume you're on a Team plan, and initially offer troubleshooting steps aimed at those clients. You'll have to explain that you're a Corporate client.
Once you explain this, you'll wait another 12 hours for a response from someone who hasn't read the prior communication chain and you'll have to explain yourself again. this sort of back-and-forth goes on for some time.
Eventually you'll get them to admit that the only work-around for a broken corporate card bank feed is a manual CSV import through each individual's account.
Don't expect any meaningful response or acknowledgement if you bother to question the fees you're paying for broken corporate access. They will not listen and will not offer any discount or refund.
Response from Expensify
Hi there, thank you for leaving your feedback! I apologize for the issues you've run into but definitely want to clarify a few things:
Re: corporate card connections. Bank connections may break for any variety of reasons, including (but is not limited to) bank maintenance, connection issues, changes in usernames/passwords, and more. Unfortunately most of these are out of our hands, but we do keep an updated list of known issues here: https://docs.expensify.com/setup-for-submitters/advanced-configuration-for-submitters/bank-import-faqs-and-known-issues.
Re help responses. We definitely don't want to have you waiting 12 hours for a response and it doesn't help that there are a lot more help requests coming in at the end/beginning of a month around billing time. I've let the team know of your concerns and will continue to improve on our response times, especially during busy periods.
Thanks for bringing these issues to our attention!
Breathtakingly Simple Expenses
Expensify comprehensively solved expense reporting, approval, and categorization!
Pros
Expensify is what expense management should be - simple, fast, and effective at doing the job. It has tons of bells and whistles to improve the experience, including mobile support, automated scanning, and categorization. Adoption on the technology is also simple - chances is, it's much easier than whatever else you are currently using!
Cons
The only con comes in getting people to fully adopt the software, and that is due more to culture. Diligence in picking the right categories, submitting expenses on time, and submitting all expenses is just hard. Expensify does make the experience much easier with things like the mobile app and automatic scanning, but be prepared to reinforce your policies.
Compare user recommendation rating with alternatives
Compare with alternatives
Expensify Pricing
Expensify Pricing
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
Compare value for money rating with alternatives
Compare with alternatives
Expensify Features
Expensify Features
Compare features rating with alternatives
Compare with alternatives
Categories
Categories
Additional information for Expensify
Additional information for Expensify
Key features of Expensify
- Account reconciliation
- Accounting integration
- Accounting management
- Advanced policy enforcement
- Advanced tax tracking
- Android, iPhone, Blackberry, & Windows Phone apps
- Approval process control
- Auditor access control
- Auto-reimbursement with direct deposit & PayPal
- Automated expense input
- Automated reporting & submitting
- Billing & invoicing
- Categorization
- Compliance management
- Corporate card reconciliation
- Corporate card support
- Credit card and bank import
- Credit card integration
- Custom business logic
- Custom fields
- Data import
- Data import/export
- Duplicate expense detection
- ERP Integration
- Electronic Payments
- Expense Tracking
- Expense claims
- Export to major accounting packages
- Flexible travel integrations
- Fraud detection
- GL code mapping
- Inbox & guided review
- Mileage tracking
- Mobile Alerts
- Mobile Integration
- Multi-currnecy
- Multi-level tagging
- OCR receipt scanning
- Offline mode
- One click export
- PCI compliance
- Permission management
- Project accounting
- QuickBooks integration
- Real time expense reports
- Real time travel notifications
- Receipt management
- Reimbursement management
- Role management
- SAML SSO
- Scheduled Reporting
- Search Functionality
- Third party integration
- Time entry
- Travel Management
Benefits
Expensify FAQs
Expensify FAQs
Below are some frequently asked questions for Expensify.
Q. What type of pricing plans does Expensify offer?
Expensify offers the following pricing plans:
Starting from: US$4.99/month
Pricing model: Free, Subscription
Free Trial: Available
For pricing details, visit: https://use.expensify.com/pricing Individuals can use Expensify for free with up to 5 SmartScans per month. There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software. 1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses. 2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work. 3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping. 4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements. Streamline your expense management workflow with a free trial!
Q. What are the main features of Expensify?
Expensify offers the following features:
- Account reconciliation
- Accounting integration
- Accounting management
- Advanced policy enforcement
- Advanced tax tracking
- Android, iPhone, Blackberry, & Windows Phone apps
- Approval process control
- Auditor access control
- Auto-reimbursement with direct deposit & PayPal
- Automated expense input
- Automated reporting & submitting
- Billing & invoicing
- Categorization
- Compliance management
- Corporate card reconciliation
- Corporate card support
- Credit card and bank import
- Credit card integration
- Custom business logic
- Custom fields
- Data import
- Data import/export
- Duplicate expense detection
- ERP Integration
- Electronic Payments
- Expense Tracking
- Expense claims
- Export to major accounting packages
- Flexible travel integrations
- Fraud detection
- GL code mapping
- Inbox & guided review
- Mileage tracking
- Mobile Alerts
- Mobile Integration
- Multi-currnecy
- Multi-level tagging
- OCR receipt scanning
- Offline mode
- One click export
- PCI compliance
- Permission management
- Project accounting
- QuickBooks integration
- Real time expense reports
- Real time travel notifications
- Receipt management
- Reimbursement management
- Role management
- SAML SSO
- Scheduled Reporting
- Search Functionality
- Third party integration
- Time entry
- Travel Management
Q. Who are the typical users of Expensify?
Expensify has the following typical customers:
Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business
Q. What languages does Expensify support?
Expensify supports the following languages:
English
Q. What type of pricing plans does Expensify offer?
Expensify has the following pricing plans:
Free, Subscription
Q. Does Expensify support mobile devices?
Expensify supports the following devices:
Android, iPhone, iPad
Q. What other apps does Expensify integrate with?
Expensify integrates with the following applications:
Bitium, Clearlogin, Mavenlink, NetSuite, Sage Intacct, Salesforce Sales Cloud, Stripe, TSheets, Workato, Xero
Q. What level of support does Expensify offer?
Expensify offers the following support options:
FAQs, Knowledge Base, Online Support, Video Tutorials, Forum
Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when there are errors.