YArooms

Meeting room booking and scheduling

4.5 /5 (35 reviews) Write a Review!

YArooms Overview

What is YArooms?

YArooms is a cloud-based room booking solution for businesses of all sizes and within all industries. The platform can be used to manage meeting room usage, facilitate online booking, provide real-time availability data, monitor upcoming meetings, and gather insights into meeting room uses and finances. YArooms helps businesses to schedule their meeting rooms and ensures that all employees are on the same page at all times via real-time updates and mounted wall displays using the YArooms Door app for iPad and Android.

With YArooms, users can schedule meetings and book rooms using a web browser, mobile phone, tablet, or directly from emails within Microsoft Outlook. Availability of rooms can be viewed at-a-glance, with real time updates as rooms are booked online, and room calendars can be viewed by day, week, or month. Role-based permissions can be setup to ensure granular access of users to specific meeting rooms, and approval workflows can be setup so that certain employees or rooms require approvals. YArooms offers an optional attendee collision management tool, preventing people from attending multiple meetings at the same time.

YArooms Overview

Pricing

Starting from
€5.00/month

Pricing options

Free Trial
Subscription
Value for money

Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users
Starter Plan: €29/month for 10 users
Office Plan: €59/month for 100 users
Corporate Plan: €159/month for 500 users

All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.


YArooms Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

Quick book rooms online from the calendar
View room availability and book rooms from any device
The calendar tool provides an overview of availability of rooms by month
Reports can be generate on room activity and usage
YArooms video YArooms screenshot: Quick book rooms online from the calendar YArooms screenshot: View room availability and book rooms from any device YArooms screenshot: The calendar tool provides an overview of availability of rooms by month YArooms screenshot: Reports can be generate on room activity and usage

YArooms Reviews

YArooms Reviews

Overall rating
4.5
/
5
Excellent
25

Very good
6

Average
3

Poor
0

Terrible
1

Value for Money
4.4
Features
4.5
Ease of Use
4.6
Customer Support
4.4
89% recommended this app
Sergiu P.

Does the job it's suppose to do!

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.


Julian S.

Great help to manage rehearsal, concerts and room rentals

Facilitates our room management and helps to reduce frictions due to doublebooking


Sosy M.

There are way better and way cheaper products out there.


Courtney J.

Very helpful at multi-use building.

I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.


Emil M.

Great Product for meeting room management and room digital signage

Meeting room management
Resource management
Room Digital signage


Sergiu P.
Industry: Media Production
Company size: 11-50 Employees

Does the job it's suppose to do!

Used Daily for 6-12 months
Reviewed on 8/10/2019
Review Source: Capterra

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.

Pros

It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.

Cons

It's packed with features, sometimes overwhelming the UI

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Julian S.
Industry: Music
Company size: 11-50 Employees

Great help to manage rehearsal, concerts and room rentals

Used Daily for 2+ years
Reviewed on 30/05/2020
Review Source: Capterra

Facilitates our room management and helps to reduce frictions due to doublebooking

Pros

Clear and easy to use structure. Fast input of bookings, easy expandable resources, good overview. Good access privileges management

Cons

not yet accessible on mobile phones, but you are already working on it. Good job.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Sosy M.
Industry: Biotechnology
Company size: 51-200 Employees

There are way better and way cheaper products out there.

Used Daily for 1+ year
Reviewed on 24/06/2019
Review Source: Capterra

Pros

It is user friendly and easy to figure out.

Cons

The site is incredibly buggy and painfully slow. There is also no customer support phone number or email, so you have to submit a request for help and then eventually a support rep emails you. The support reps are always nice through email, but when we use this system for booking all of our lab equipment and rooms, we need faster support.

Response from Yarooms

Hello Sosy,

Thank you for your feed-back. We have indeed a contact form on our website for formal inquiries, however, paying customers (and users during the free trial) should use the live chat option in order to reach us directly and instantaneously. You need to click the ? button in the upper right corner of your YArooms screen and this will open a pop-up window where you will get assistance from our support team.

In addition to this, every new account is assigned an account officer upon creation and you can contact yours directly by replying to the email you received after activation of your YArooms account.

I hope this will improve your experience in the future.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

Courtney J.
Industry: Facilities Services
Company size: 2-10 Employees

Very helpful at multi-use building.

Used Daily for 2+ years
Reviewed on 19/06/2019
Review Source: Capterra

I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.

Pros

YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.)

Cons

On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings.

Response from Yarooms

Hi Courtney,

Thank you for your review.

We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works.

The YArooms Team.

Rating breakdown

Ease of Use

Likelihood to recommend: 9.0/10

Emil M.
Industry: Information Technology & Services
Company size: 51-200 Employees

Great Product for meeting room management and room digital signage

Used Daily for 2+ years
Reviewed on 5/06/2019
Review Source: Capterra

Meeting room management
Resource management
Room Digital signage

Pros

I love the ease of use and the fact that the ergonomy of the product made it so easy to drive adoption in the organization. We are not a big company but any kind of new software that needs to be implemented and adopted came with its own hurdles. With YArooms it just went great.

Cons

There is no monthly plan, only yearly ones. It is true that there is also a solution to pay only by the amount of usage, but having a lot of meetings makes it inefficient economically.

Response from Yarooms

Hi Emil,

Thank you for your review.

The great advantage of the annually prepaid subscriptions, is that they can be close at any time the customer needs, and a refund will be issued for the remaining balance.

The YArooms Team.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8.6/10
Based on 35 user ratings
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YArooms Pricing

YArooms Pricing

Starting from
€5.00/month
Free Trial
Subscription
Value for money

Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users
Starter Plan: €29/month for 10 users
Office Plan: €59/month for 100 users
Corporate Plan: €159/month for 500 users

All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.

Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users
Starter Plan: €29/month for 10 users
Office Plan: €59/month for 100 users
Corporate Plan: €159/month for 500 users

All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.

Value for Money
4.4/5
Based on 35 user ratings
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YArooms Features

YArooms Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customisable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4.5/5
Based on 35 user ratings
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Categories

Additional information for YArooms

Additional information for YArooms

Key features of YArooms

  • Automated Scheduling
  • Calendar Management
  • Digital Signage
  • Facility Scheduling
  • Multi-Location
  • Room Booking

YArooms FAQs

YArooms FAQs

Below are some frequently asked questions for YArooms.

Q. What type of pricing plans does YArooms offer?

YArooms offers the following pricing plans:

Starting from: €5.00/month

Pricing model: Subscription

Free Trial: Available

Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users Starter Plan: €29/month for 10 users Office Plan: €59/month for 100 users Corporate Plan: €159/month for 500 users All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.

Q. What are the main features of YArooms?

YArooms offers the following features:

  • Automated Scheduling
  • Calendar Management
  • Digital Signage
  • Facility Scheduling
  • Multi-Location
  • Room Booking

Q. Who are the typical users of YArooms?

YArooms has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Mid Size Business

Q. What languages does YArooms support?

YArooms supports the following languages:

English

Q. What type of pricing plans does YArooms offer?

YArooms has the following pricing plans:

Subscription

Q. Does YArooms support mobile devices?

YArooms supports the following devices:

Android, iPad

Q. What other apps does YArooms integrate with?

YArooms integrates with the following applications:

Microsoft Outlook

Q. What level of support does YArooms offer?

YArooms offers the following support options:

Phone Support, Online Support, Knowledge Base