Robin

Conference Room Scheduling, Desk Booking, Maps and Analytics

4.7 /5 (45 reviews) Write a Review!

Robin Overview

What is Robin?

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.

Robin Overview

Pricing

Starting from
US$20.00/month

Pricing options

Free Trial
Subscription
Value for money

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.


Robin Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

Manage personal and work calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices
Real-time office availability shows everyone what is happening the office right now
Visible room statuses highlight meeting space availability
Customized room displays show meeting room availability
Arrange and manage office seating plans online
Search and find the right room for the right time. Manage calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices.
Robin video Robin screenshot: Manage personal and work calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices Robin screenshot: Real-time office availability shows everyone what is happening the office right now Robin screenshot: Visible room statuses highlight meeting space availability Robin screenshot: Customized room displays show meeting room availability Robin screenshot: Arrange and manage office seating plans online Robin screenshot: Search and find the right room for the right time. Manage calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices.

Robin Reviews

Robin Reviews

Overall rating
4.7
/
5
Excellent
32

Very good
12

Average
1

Poor
0

Terrible
0

Value for Money
4.3
Features
4.5
Ease of Use
4.8
Customer Support
4.7
98% recommended this app
Josiah S.

Easy, Fast, Efficient


Carsten W.

Best Scheduling Display Software there is

We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.


Susan W.

Robin review

In our shared space with several start-up companies, Robin has been exceptional in helping us all share the office spaces. Especially, now that we are dealing with pandemic related restrictions.


Mari G.

Satisfactory


Mark L.

Great App for Room Scheduling

The few issues I have had have been quickly resolved, the support staff are very helpful and knowledgeable about their product.


Josiah S.
Industry: Marketing & Advertising
Company size: 11-50 Employees

Easy, Fast, Efficient

Used Daily for 1+ year
Reviewed on 19/11/2020
Review Source: Capterra

Pros

Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software.

Cons

I've experienced no notable functions or features of Robin that I dislike.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

Carsten W.
Industry: Consumer Services
Company size: 1,001-5,000 Employees

Best Scheduling Display Software there is

Used Daily for 2+ years
Reviewed on 19/08/2020
Review Source: Capterra

We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.

Pros

Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software.
To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.

Cons

We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Susan W.
Industry: Biotechnology
Company size: 11-50 Employees

Robin review

Used Daily for 1+ year
Reviewed on 20/11/2020
Review Source: Capterra

In our shared space with several start-up companies, Robin has been exceptional in helping us all share the office spaces. Especially, now that we are dealing with pandemic related restrictions.

Pros

1. easy to see what rooms are available
2. easy to reserve room
3. easy to include colleagues
4. the reminders are helpful

Cons

1. losing my reservation when I forget to check-in
2. needing to kick people out when they overstay their reservation - need a reminder for when reservation is done.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Mari G.
Industry: Religious Institutions
Company size: 11-50 Employees

Satisfactory

Used Weekly for 1+ year
Reviewed on 16/09/2020
Review Source: Capterra

Pros

I did not set the software up, I was only a use, but I believe it was easy to setup.

Cons

I definitely did not feel like this software was user friendly for scheduling meetings. I had to contact support a lot and sometimes they were not helpful or one issue led to another.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Mark L.
Industry: Hospital & Health Care
Company size: 10,000+ Employees

Great App for Room Scheduling

Used Daily for 2+ years
Reviewed on 1/10/2020
Review Source: Capterra

The few issues I have had have been quickly resolved, the support staff are very helpful and knowledgeable about their product.

Pros

Robin Powered was easy to set up and works well. There are a lot of options for the tablet displays, including pictures of the room, color coding.

Cons

Nothing so far, the product does exactly what was advertised.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.8/10
Based on 45 user ratings
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Robin Pricing

Robin Pricing

Starting from
US$20.00/month
Free Trial
Subscription
Value for money

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.

Value for Money
4.3/5
Based on 45 user ratings
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Robin Features

Robin Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customisable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.5/5
Based on 45 user ratings
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Categories

Additional information for Robin

Additional information for Robin

Key features of Robin

  • API access
  • Active Directory sync
  • Attendee management
  • Automated scheduling
  • Automatic room booking
  • Bottleneck management
  • Browser plugins
  • Calendar integration
  • Calendar management
  • Calendar sync with Google
  • Cross-system support
  • Custom reporting
  • Customizable designs
  • Data export
  • Employee scheduling
  • Facility scheduling
  • Google & Office 365 SSO
  • Group access control
  • Group scheduling
  • Impromptu meetings
  • Invitation management
  • Issue reporting
  • KPIs
  • MDM integration
  • Meeting Room Booking
  • Meeting privacy
  • Multi-location
  • Multiple building management
  • Multiple campus management
  • Multiple level management
  • Office search engine
  • Private dashboards
  • Public dashboards
  • Real-time availability
  • Real-time office analytics
  • Remote device management
  • Reporting & analytics
  • Reservations management
  • Resource scheduling
  • Restricted booking
  • Room usage measurement
  • SAML single sign-on
  • Seat assignments
  • Security audit assistance
  • Slack plugin
  • Tagging
  • User provisioning & management
  • Visual analytics
  • Weekly usage reports

Benefits

  • Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

  • Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

  • Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

  • Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

  • Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.

  • Robin FAQs

    Robin FAQs

    Below are some frequently asked questions for Robin.

    Q. What type of pricing plans does Robin offer?

    Robin offers the following pricing plans:

    Starting from: US$20.00/month

    Pricing model: Subscription

    Free Trial: Available

    Scheduling pricing: Basic: $30/room per month (billed monthly) or $20/room per month (billed annually) Pro: $32/room per month (billed monthly) or $22/room per month (billed annually) Enterprise: Contact Robin for pricing information Desk pricing: Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually) Pro: $3/desk per month (billed annually) Enterprise: Contact Robin for pricing information.

    Q. What are the main features of Robin?

    Robin offers the following features:

    • API access
    • Active Directory sync
    • Attendee management
    • Automated scheduling
    • Automatic room booking
    • Bottleneck management
    • Browser plugins
    • Calendar integration
    • Calendar management
    • Calendar sync with Google
    • Cross-system support
    • Custom reporting
    • Customizable designs
    • Data export
    • Employee scheduling
    • Facility scheduling
    • Google & Office 365 SSO
    • Group access control
    • Group scheduling
    • Impromptu meetings
    • Invitation management
    • Issue reporting
    • KPIs
    • MDM integration
    • Meeting Room Booking
    • Meeting privacy
    • Multi-location
    • Multiple building management
    • Multiple campus management
    • Multiple level management
    • Office search engine
    • Private dashboards
    • Public dashboards
    • Real-time availability
    • Real-time office analytics
    • Remote device management
    • Reporting & analytics
    • Reservations management
    • Resource scheduling
    • Restricted booking
    • Room usage measurement
    • SAML single sign-on
    • Seat assignments
    • Security audit assistance
    • Slack plugin
    • Tagging
    • User provisioning & management
    • Visual analytics
    • Weekly usage reports

    Q. Who are the typical users of Robin?

    Robin has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Mid Size Business

    Q. What languages does Robin support?

    Robin supports the following languages:

    English

    Q. What type of pricing plans does Robin offer?

    Robin has the following pricing plans:

    Subscription

    Q. Does Robin support mobile devices?

    Robin supports the following devices:

    Android, iPhone

    Q. What other apps does Robin integrate with?

    Robin integrates with the following applications:

    BlueJeans, BlueJeans, Google Calendar, Microsoft Outlook, Slack, Zoom

    Q. What level of support does Robin offer?

    Robin offers the following support options:

    Phone Support, Online Support, FAQs