Airtable

Airtable

Cloud-based organization & collaboration tool

4.7/5 (930 reviews)

Airtable Overview

What is Airtable?

Airtable is a smart organization and collaboration tool that offers any sized team a single and centralized platform from which to manage projects, customers and ideas. As a flexible, mobile friendly system with native smartphone and desktop apps, Airtable enables users to organize anything, with anyone, from anywhere. Designed to be as fast and flexible as a spreadsheet but with the added power of a database, Airtable aims to provide users with a powerful yet user-friendly organization and collaboration solution. Further to straightforward spreadsheet capabilities, Airtable incorporates rich text fields, customizable forms and displays as well as intelligent content links and integrations. Airtable supports integration with multiple apps such as Dropbox, Slack and GitHub, allowing users to manage the movement of content between apps simply and safely. With rich field types including checkboxes, dropdowns, long notes, barcodes, drag and drop file attachments and document previews, Airtable enables users to organize all content easily and conveniently. Users can also configure how content is displayed and how records are arranged with grid, gallery and calendar view options alongside powerful filtering, sorting and grouping capabilities. Moreover, users can link related content between tables in order to avoid duplicate data entry as well as tag, message and share content with collaborators directly. To further enhance team collaboration, Airtable saves and syncs any changes securely and automatically across all devices.

Airtable Overview

Pricing

Starting from
US$12.00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.


Airtable Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
English

Screenshots

Airtable screenshot: Utilize powerful filtering, sorting and grouping options
Airtable screenshot: Utilize powerful filtering, sorting and grouping options Airtable screenshot: Organize information with unique field types Airtable screenshot: View information and schedule tasks through calendar display Airtable screenshot: Sort and prioritize tasks Airtable screenshot: Display content in gallery view Airtable screenshot: Generate online forms Airtable screenshot: Tag and message collaborators directly

Airtable Reviews

Airtable Reviews

Overall rating
4.7
/
5 930 reviews
Excellent
678

Very good
219

Average
27

Poor
5

Terrible
1

Value for Money
4.6
Features
4.5
Ease of Use
4.5
Customer Support
4.6
96% recommended this app
Brett W.

Airtable is the Spreadsheet (and more) Application Everyone Needs

As I mentioned before, I am now using the application for QA and bug tracking, but have also used it for task tracking on collaborative projects I work on, which I've found to be really effective. I run my own business and am the only employee, so I don't need a full fledged project management solution and found this to be a great alternative when working with other companies that don't use one for web development, either.

Since Airtable also provides different ways to view data (Grid, Form, Gallery, Calendar, Kanban) the ways in which this product can be used are infinite. There's even a mobile app!


Steve M.

Only limited by your time and creativity

We have about 10 different business processes that we track in Airtable. It's amazing how flexible it is, and the overall experience has been extremely smooth. It's especially easy to get new users up to speed quickly because of how intuitive the Airtable is, which is an especially difficult feat given how extensively you can customize everything. They have a great online help and video training as well.


Verified Reviewer

So close to perfect!

Overall I appreciate and enjoy my use of Airtable. I really like its capabilities for tracking projects and tasks. If it was FERPA compliant it would be my one-stop shop for project management at work!


Verified Reviewer

Airtable is one to watch in the future

Airtable has very specific uses that would be hard to replicate anywhere else with another piece of software. It has many flaws and drawbacks, but once you accept them (and find ways to circumvent them) it can be quite a handy and interesting piece of software.


Gary D.

Standardize Workflows for Future Applications

Airtable provides me a great value in organizing my database at Gary Dobbs Consulting. The visual design works well, and it is easy to locate what I need from the screen view. Table View, Kanban View, and Cards View are my favorite for views for getting work done. It even makes it fun! The function of Airtable as an app creator is a great value to me and the services I provide my clients. That's why I've thoughtfully selected Airtable to be included in the GDC Platform. Airtable is a great tool for any business, especially one that has a customer centric business model.


Brett W.
Industry: Information Technology & Services
Company size: Self Employed

Airtable is the Spreadsheet (and more) Application Everyone Needs

Used Daily for 2+ years
Reviewed on 28/08/2018
Review Source: Capterra

As I mentioned before, I am now using the application for QA and bug tracking, but have also used it for task tracking on collaborative projects I work on, which I've found to be really effective. I run my own business and am the only employee, so I don't need a full fledged project management solution and found this to be a great alternative when working with other companies that don't use one for web development, either.

Since Airtable also provides different ways to view data (Grid, Form, Gallery, Calendar, Kanban) the ways in which this product can be used are infinite. There's even a mobile app!

Pros

As an early adopter of Airtable, I've seen the program grow from a more functional and intuitive version of Excel to a full fledged application that can do anything from spreadsheet management to producing a CRM or project workflow. Initially, I used the application for QA and bug tracking, but now I use it for inventory for art I collect (I can even include photos for visual reference), lead tracking and generation, and a few other practical things. The more I use Airtable, the more I'm impressed with how much potential the application has to positively impact any business, organization, or individual.

Cons

For first time users, it can be a bit intimidating, especially if checking out the application, casually. One great resource that Airtable introduced is Airtable Universe, which highlights and demonstrates working and real examples of how companies and industries are using Airtable to track deadlines, scheduling, and a slew of other use cases. I would recommend that as the starting point for any novice of the application or anyone interested in giving it a try.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Steve M.
Industry: Nonprofit Organisation Management
Company size: 501-1,000 Employees

Only limited by your time and creativity

Used Weekly for 2+ years
Reviewed on 30/12/2019
Review Source: Capterra

We have about 10 different business processes that we track in Airtable. It's amazing how flexible it is, and the overall experience has been extremely smooth. It's especially easy to get new users up to speed quickly because of how intuitive the Airtable is, which is an especially difficult feat given how extensively you can customize everything. They have a great online help and video training as well.

Pros

Airtable brings actual structure to our working environment. We use for a team of 15 to track tasks, projects, and even for lightweight documentation of work done or where stuff is. I really like the flexibility and the ability to create just about anything with it and still make the finished product look nice. The UI is what people first comment on when I invite them to our shared set of bases--either "it looks great" or "this is easy" or something like that. I especially love the integration with Zapier so that if you need to go outside an Airtable base, you probably won't have to do manual entry--it can sync with your other app.

Cons

With the free version, you will hit the record limit will pretty easily. I wish they had a lower-priced plan that was above the free version, but below their much more expensive tiers.
A second huge miss is that there was really no way to do rich text. That severely limits the usefulness for using Airtable as any kind of repository for content or anything like that. Basically you convert everything to HTML markup and store it as plain text in Airtable, but like I said they have promised to fix this . . .

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Higher Education
Company size: 1,001-5,000 Employees

So close to perfect!

Used Daily for 6-12 months
Reviewed on 25/11/2019
Review Source: Capterra

Overall I appreciate and enjoy my use of Airtable. I really like its capabilities for tracking projects and tasks. If it was FERPA compliant it would be my one-stop shop for project management at work!

Pros

Airtable is fantastic for project management, especially if you need to share your work with others. I recently used Airtable for a week-long event at my workplace with many moving parts - several events per day, many catering contracts, many chaffeurs and cars to keep track of, etc. I love that Airtable gives you the option to categorize entries and sort by category. Using Airtable helped me keep track of all my tasks involved in coordinating the events.

I also like how easily you can share it with others and work on it with others. The interface is clean and works well for me both on my desktop and tablet.

The last thing I like most about this software is the ability to have an attachment field. When coordinating travel for myself and others, I appreciate being able to attach our flight itineraries, travel approvals, and any other important documents directly to the table. It's a great way to keep it all in one place.

Cons

Airtable does have a bit of a learning curve that took me a while to navigate. I did not find their introductory templates or videos as helpful as I would have liked, so it took me longer than anticipated to get used to the software and really start using it on a daily basis.

Lastly, I really wish Airtable was FERPA compliant. I work in higher education and so I cannot manage ALL my projects and tasks in Airtable, just the ones that don't involve student data. This splitting of softwares depending on which project I'm working on is kind of a pain and interrupts my work flow.

Rating breakdown

Ease of Use

Likelihood to recommend: 8.0/10

Verified Reviewer
Industry: Computer Games

Airtable is one to watch in the future

Used Weekly for 6-12 months
Reviewed on 17/07/2018
Review Source: Capterra

Airtable has very specific uses that would be hard to replicate anywhere else with another piece of software. It has many flaws and drawbacks, but once you accept them (and find ways to circumvent them) it can be quite a handy and interesting piece of software.

Pros

When I first started to use Airtable, I came away deeply frustrated with it's usability. It's sometimes slow, straightly obtuse to use and has many "pending features" that would be extremely helpful for some of the simplest of tasks.

However, there came a time when I had to organise a league table for a tournament over the internet, and all of sudden, Airtable clicked.

What Airtable is good at is creating a database of entries for a specific use, so for example, making an internet registration form where a user can enter data and "register" their interest in a particular thing is so quick and easy to do.

I created an application form which auto stored the data into a highly organised table that I could then use however I wanted (I created a league table from the registered users with ease and shared the results of the league as the scoring progressed) - all via the internet, I don't know of a way that I could have achieved this without AirTable, Google Docs would have been a possible solution, but Airtable allows you to add attachments easily (so images, etc) as well as allowing you to manipulate (And hide) data in any way you can think of using Rollups and Lookups - two of it's most powerful features.

Once you get used to it, Airtable becomes useful, and I can see myself using it again and again when I want to organise a very specific and distributed task on the internet.

Cons

Don't think this is Excel in a different disguise, it's not, it's not as adaptable and not as powerful as Excel. You couldn't use it to track a project or manage a holiday system or anything like that, but creating a full customer list for a newsletter? Yep, easy, that's the kind of thing it DOES do really well.

It could use a few more features on the free tier of the software (the paid tier unlocks "blocks" - which is a strange name for plugins, which allow you to view the data in different visual ways but ultimately it's not as well integrated as it should be and therefore has a limited use)

Another thing is that Airtables mobile interface is woeful compared to it's desktop version, and for some reason you can't access the desktop website via mobile. I have no idea what compelled them to make this decision but it's something they need to address in the future. The mobile layout is next to useless.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Gary D.
Industry: Information Technology & Services
Company size: Self Employed

Standardize Workflows for Future Applications

Used Daily for 1+ year
Reviewed on 30/09/2019
Review Source: Capterra

Airtable provides me a great value in organizing my database at Gary Dobbs Consulting. The visual design works well, and it is easy to locate what I need from the screen view. Table View, Kanban View, and Cards View are my favorite for views for getting work done. It even makes it fun! The function of Airtable as an app creator is a great value to me and the services I provide my clients. That's why I've thoughtfully selected Airtable to be included in the GDC Platform. Airtable is a great tool for any business, especially one that has a customer centric business model.

Pros

Works as an pre-post app creator to streamline workflow internal/external processes.

Cons

Editing Row is not clearly distinguishable from Non-Editing Rows.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.9/10
Based on 930 user ratings
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Airtable Pricing

Airtable Pricing

Starting from
US$12.00/month
Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Value for Money
4.6/5
Based on 930 user ratings
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Airtable Features

Airtable Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritising
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Tracking
Third Party Integration
Timesheets
Features
4.5/5
Based on 930 user ratings
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Categories

Additional information for Airtable

Additional information for Airtable

Key features of Airtable

  • @mentions
  • Access control
  • Action management
  • Active Directory integration
  • Advertising management
  • Agile development
  • Applicant tracking
  • Application integration
  • Attendance management
  • Audit trail
  • Automatic backup
  • Automatic notifications
  • Availability management
  • B2B integration
  • Barcode scanning
  • Budgeting
  • Bug tracking
  • Built-in database
  • Bulk send
  • Business analysis
  • Calendar management
  • Campaign management
  • Campaign planning
  • Campaign scheduling
  • Cataloging
  • Categorization
  • Charting
  • Chat
  • Client management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Communications calendar
  • Compensation management
  • Content filtering
  • Creation
  • Custom charts
  • Custom development
  • Custom forms
  • Custom online databases
  • Customizable fields
  • Data filtering
  • Data import/export
  • Data storage management
  • Data synchronization
  • Database Access
  • Document storage
  • Drag & drop interface
  • Email integration
  • Event management
  • File management
  • Forms management
  • Full text search
  • Inbox management
  • Inventory management
  • Link related content
  • Message board
  • Multi-department / project
  • Multiple projects
  • Permission management
  • Product catalog
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project development
  • Project estimating
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Project workflow
  • Projections
  • Real-time data
  • Reporting & statistics
  • SMS integration
  • Search functionality
  • Single sign on
  • Social media integration
  • Status tracking
  • Tags & keywords
  • Task management
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • Time / task reporting
  • To-do list
  • Video management
  • Workflow management

Benefits

  • Airtable offers numerous organizational templates, equipping users with a quick and easy solution for tracking any event or managing any project.

  • Users have access to rich field types such as checkboxes, attachments and long texts notes, ensuring thorough content organization.

  • Airtable includes grid, calendar and gallery views as well as intelligent filtering, sorting and grouping, affording users the freedom to arrange content how they want.

  • Users can link records between tables, aiming to help users avoid duplicate data entry.

  • Airtable supports integration with multiple popular project management, file management and communication apps, enabling users to communicate and collaborate effectively and efficiently.

  • Airtable FAQs

    Airtable FAQs

    Below are some frequently asked questions for Airtable.

    Q. What type of pricing plans does Airtable offer?

    Airtable offers the following pricing plans:

    Starting from: US$12.00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Airtable offers 4 pricing plans. Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history Enterprise: To receive an accurate quote, contact Airtable directly. Airtable also provides special plans for nonprofit and education organizations.

    Q. What are the main features of Airtable?

    Airtable offers the following features:

    • @mentions
    • Access control
    • Action management
    • Active Directory integration
    • Advertising management
    • Agile development
    • Applicant tracking
    • Application integration
    • Attendance management
    • Audit trail
    • Automatic backup
    • Automatic notifications
    • Availability management
    • B2B integration
    • Barcode scanning
    • Budgeting
    • Bug tracking
    • Built-in database
    • Bulk send
    • Business analysis
    • Calendar management
    • Campaign management
    • Campaign planning
    • Campaign scheduling
    • Cataloging
    • Categorization
    • Charting
    • Chat
    • Client management
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Communications calendar
    • Compensation management
    • Content filtering
    • Creation
    • Custom charts
    • Custom development
    • Custom forms
    • Custom online databases
    • Customizable fields
    • Data filtering
    • Data import/export
    • Data storage management
    • Data synchronization
    • Database Access
    • Document storage
    • Drag & drop interface
    • Email integration
    • Event management
    • File management
    • Forms management
    • Full text search
    • Inbox management
    • Inventory management
    • Link related content
    • Message board
    • Multi-department / project
    • Multiple projects
    • Permission management
    • Product catalog
    • Progress reports
    • Progress tracking
    • Project budgeting
    • Project development
    • Project estimating
    • Project management
    • Project notes
    • Project planning
    • Project templates
    • Project time tracking
    • Project tracking
    • Project workflow
    • Projections
    • Real-time data
    • Reporting & statistics
    • SMS integration
    • Search functionality
    • Single sign on
    • Social media integration
    • Status tracking
    • Tags & keywords
    • Task management
    • Task planning
    • Task scheduling
    • Task tracking
    • Template management
    • Third party integration
    • Time / task reporting
    • To-do list
    • Video management
    • Workflow management

    Q. Who are the typical users of Airtable?

    Airtable has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Airtable support?

    Airtable supports the following languages:

    English

    Q. What type of pricing plans does Airtable offer?

    Airtable has the following pricing plans:

    Free, Subscription

    Q. Does Airtable support mobile devices?

    Airtable supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Airtable integrate with?

    Airtable integrates with the following applications:

    Accelo, ActiveCampaign, Dropbox, Gmail, LinkedIn, Skedda, Slack, Tray.io, VisitorTrack, Workato

    Q. What level of support does Airtable offer?

    Airtable offers the following support options:

    Forum, Knowledge Base, Online Support, Video Tutorials