Square Payroll

Square Payroll

Cloud-based payroll processing solution

4.6/5 (467 reviews)

Square Payroll Overview

What is Square Payroll?

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.

Square Payroll Overview

Pricing

Starting from
US$34.00/month

Pricing options

Free Trial
Subscription
Value for money

Contractors only: $0 subscription + $5 per contractor/month

Employees and contractors: $29 subscription/month + $5 per employee or contractor/month


Square Payroll Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Screenshots

Square Payroll screenshot: Access payment details via Square's web based interface
Square Payroll screenshot: Access payment details via Square's web based interface Square Payroll screenshot: Employees can log in anytime to view their pay stubs or update their information Square Payroll screenshot: Users can run payroll reports Square Payroll screenshot: Users can import timesheet hours Square Payroll screenshot: Employees can view a payroll summary, and receive direct deposits Square Payroll screenshot: Employees receive paycheck notifications via mobile

Square Payroll Reviews

Square Payroll Reviews

Overall rating
4.6
/
5 467 reviews
Excellent
331

Very good
116

Average
11

Poor
1

Terrible
8

Value for Money
4.6
Features
4.4
Ease of Use
4.6
Customer Support
4.4
96% recommended this app
Serene C.

A surprise, random audit put your services to the test...Passed with flying colors Thank you!

I was recently audited by the NC State of Employment Security and passed
with flying colors because we use Square up for our payroll services.

I am busy leading my business, which means wearing many hats, and I have
always depended on Square up to file the right forms, charge the correct
rates, and pay my employees.

All I have to do is plug in the time cards each week and click the pay
button.

The surprise, random audit put your services to the test...Thank you!

Sincerely


Cham W.

Excellent once you get the hang of it


Alexandria K.

So easy to use

Square Payroll makes it so easy. I've heard so many horror stories about other payroll companies.


Ebone A.

I love it

Other than that everything is great and I enjoy using it daily


Lori W.

If you cancel their service...BEWARE!

I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.


Serene C.
Industry: Hospitality
Company size: 2-10 Employees

A surprise, random audit put your services to the test...Passed with flying colors Thank you!

Used Daily for 1+ year
Reviewed on 1/11/2018
Review Source: Capterra

I was recently audited by the NC State of Employment Security and passed
with flying colors because we use Square up for our payroll services.

I am busy leading my business, which means wearing many hats, and I have
always depended on Square up to file the right forms, charge the correct
rates, and pay my employees.

All I have to do is plug in the time cards each week and click the pay
button.

The surprise, random audit put your services to the test...Thank you!

Sincerely

Pros

Ease of use for sure, navigation, and customer support

Cons

Our team will have the same time cards...would like a feature that duplicates the time and can change the employee would be helpful

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Cham W.
Industry: Construction
Company size: 2-10 Employees

Excellent once you get the hang of it

Used Weekly for 1-5 months
Reviewed on 7/05/2019
Review Source: Capterra

Pros

Square Payroll was easy to set up, and adding new employees is a very simple and fast process. Our employees have an online portal where they can edit their direct deposit details/address/withholdings/etc.
As the administrator I'm able to import their hours from third party programs as well (currently using T-Sheets)
The deadlines to submit payroll are clearly displayed, as well as the window of time when you can cancel or edit a submitted payroll.

Cons

For our company there are multiple pay rates depending on the work (regular hourly pay, drive time, etc.) When importing from T-Sheets I have to manually go through every time entry and specify what pay rate will be applied to each shift for every employee.
It's not possible either to change how direct deposits are labeled on the employee's bank statement. Instead of having my company name listed it just shows "SQUARE PAYROLL"

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Alexandria K.
Industry: Retail
Company size: 2-10 Employees

So easy to use

Used Weekly for 6-12 months
Reviewed on 31/12/2019
Review Source: Capterra

Square Payroll makes it so easy. I've heard so many horror stories about other payroll companies.

Pros

I love how easy it is to setup, add employees, and run payroll every week. I also love that they offer easy integrations with things like workers comp.

Cons

Honestly I haven't found anything I don't like about Square Payroll.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Ebone A.
Industry: Retail
Company size: 2-10 Employees

I love it

Used Daily for 2+ years
Reviewed on 11/01/2020
Review Source: Capterra

Other than that everything is great and I enjoy using it daily

Pros

I love how versatile and easy it is to use

Cons

The only thing I would change is how much percentage they take out off each charge.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Lori W.
Industry: Food & Beverages
Company size: 2-10 Employees

If you cancel their service...BEWARE!

Used Daily for 2+ years
Reviewed on 17/01/2019
Review Source: Capterra

I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.

Pros

The software itself is fairly easy to utilize; however, if you happen to cancel your subscription beware as you will be on your own. I had reorganized and changed entities therefore, cancelled my Square subscription. When changing entities I acquired a new EIN for the LLC. Square has refused to provide W2's for my employees for the 2017 tax year for the Sole Prop EIN in which I used for the business while with Square. After several emails back and forth I just received confirmation that Square will not be completing W2's for my business as I cancelled my service.

Cons

Customer service is extremely difficult with square as a whole. If you have any type of problem you will pretty much be on your own to research the internet or review conversation on the forum.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

User recommendation
9.2/10
Based on 467 user ratings
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Square Payroll Pricing

Square Payroll Pricing

Starting from
US$34.00/month
Free Trial
Subscription
Value for money

Contractors only: $0 subscription + $5 per contractor/month

Employees and contractors: $29 subscription/month + $5 per employee or contractor/month

Contractors only: $0 subscription + $5 per contractor/month

Employees and contractors: $29 subscription/month + $5 per employee or contractor/month

Value for Money
4.6/5
Based on 467 user ratings
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Square Payroll Features

Square Payroll Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customisable Branding
Customisable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4.4/5
Based on 467 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Square Payroll

Additional information for Square Payroll

Key features of Square Payroll

  • 1099 contractors
  • Activity dashboard
  • Approve timesheet hours
  • Automated tax filings
  • Automated tax payments
  • Benefit deductions & contributions
  • Check printing & processing
  • Clock in / out
  • Commission calculations
  • Custom reporting
  • Data synchronization
  • Direct deposit
  • Drag & drop files
  • Email notifications
  • Employee management
  • Employee reimbursements
  • Flexible payment methods
  • Import employee hours
  • Integrated time clock
  • Leave tracking
  • New hire reporting
  • New hire reports
  • Off-cycle payments
  • Overtime calculation
  • PCI compliance
  • Paid time off tracking
  • Pay stubs management
  • Pay-as-you-go workers' comp integration
  • Paycheck notification
  • Payroll compliance
  • Payroll integration
  • Payroll processing
  • Post-tax deductions & reimbursements
  • Pretax deductions
  • QuickBooks integration
  • Salary calculator
  • Secure login
  • Self service portal
  • Sick leave tracking
  • Square point of sale time tracking
  • State tax forms management
  • Tax management
  • Third party integration
  • Time tracking & overtime calculations
  • Timecard integration partnerships
  • Vacation tracking
  • W-2 preparation

Benefits

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.

  • Square Payroll FAQs

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Q. What type of pricing plans does Square Payroll offer?

    Square Payroll offers the following pricing plans:

    Starting from: US$34.00/month

    Pricing model: Subscription

    Free Trial: Available

    Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $29 subscription/month + $5 per employee or contractor/month

    Q. What are the main features of Square Payroll?

    Square Payroll offers the following features:

    • 1099 contractors
    • Activity dashboard
    • Approve timesheet hours
    • Automated tax filings
    • Automated tax payments
    • Benefit deductions & contributions
    • Check printing & processing
    • Clock in / out
    • Commission calculations
    • Custom reporting
    • Data synchronization
    • Direct deposit
    • Drag & drop files
    • Email notifications
    • Employee management
    • Employee reimbursements
    • Flexible payment methods
    • Import employee hours
    • Integrated time clock
    • Leave tracking
    • New hire reporting
    • New hire reports
    • Off-cycle payments
    • Overtime calculation
    • PCI compliance
    • Paid time off tracking
    • Pay stubs management
    • Pay-as-you-go workers' comp integration
    • Paycheck notification
    • Payroll compliance
    • Payroll integration
    • Payroll processing
    • Post-tax deductions & reimbursements
    • Pretax deductions
    • QuickBooks integration
    • Salary calculator
    • Secure login
    • Self service portal
    • Sick leave tracking
    • Square point of sale time tracking
    • State tax forms management
    • Tax management
    • Third party integration
    • Time tracking & overtime calculations
    • Timecard integration partnerships
    • Vacation tracking
    • W-2 preparation

    Q. Who are the typical users of Square Payroll?

    Square Payroll has the following typical customers:

    Large Enterprises, Mid Size Business, Small Business

    Q. What languages does Square Payroll support?

    Square Payroll supports the following languages:

    English

    Q. What type of pricing plans does Square Payroll offer?

    Square Payroll has the following pricing plans:

    Subscription

    Q. Does Square Payroll support mobile devices?

    Square Payroll supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Square Payroll integrate with?

    Square Payroll integrates with the following applications:

    Beekeeper, Deputy, Homebase, Hubworks Hostel Management, QuickBooks, Square Point of Sale, Square for Retail, TSheets, TSheets, TrackTime24

    Q. What level of support does Square Payroll offer?

    Square Payroll offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials