Datamolino
About Datamolino
Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry.
Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.
Users can upload invoices and bills as PDFs, as well as scans of physical documents, both via email and through drag-and-drop upload.
With Datamolino’s collaboration options, clients can be invited to upload their invoices directly to Datamolino. Users and invited clients or colleagues can also comment on individual files.
Key benefits of Datamolino
Datamolino is a leading data entry and invoice management solution, dedicated to helping accounting and bookkeeping firms boost productivity, enhance client relationships, and save time on manual tasks.
Clients simply upload invoices and receipts, and our platform extracts key data with 99% accuracy, securely storing it as per regulatory requirements.
Our "multiple folders" functionality streamlines organization and automation by allowing separate folders for clients, projects, or categories.
The "Original Email Content" feature simplifies communication between clients and accountants by capturing coding instructions or supporting notes in the email body when submitting invoices.
We go the extra mile with exceptional customer support via chat, email, and phone, ensuring a seamless user experience. Our live training and onboarding resources make it easy for your team and clients to work with you, elevating your professional reputation.
Join the growing community of accounting professionals who have discovered the Datamolino difference. Experience the perfect blend of efficiency, user-friendliness, and affordability, and revolutionize your data entry and invoice management. We help you make time for work that matters!
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- Used Daily for 1+ year
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- Likelihood to recommend 10.0 /10
Datamolino never fails me
Reviewed on 13/11/2017
Pros
I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic.
The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently.
With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.
Cons
Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.
- Industry: Hospitality
- Company size: 2–10 Employees
- Used Daily for 1-5 months
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- Likelihood to recommend 10.0 /10
Absolutely Amazing! Saves us hours every week!
Reviewed on 5/03/2024
Datamolino is absolutely amazing and saves us hours of manual input time every single week in our...
Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business. One of the best customer services from any product we have ever used anywhere ever, makes the onboarding process simple and easy for you.
It may take a moment for Datamolino to learn the format of your receipts so please be patient and share all of your needs with the Once you are set up, everything becomes super simple and easy, you will be amazed at how much time you will save!
Datamolino use a mix between AI Automation & Human Support which means that you will get accurate results and they will improve when you use the system more and more.
The integration with Quickbooks is seamless. You can literally take a photo of a receipt and it can accurately and automatically go straight into quickbooks with the correct tax codes, ledger accounts, type of receipts etc. It is mindblowing.
You get a generous free trial so you have nothing to lose, I recommend to try this straight away.
Datamolino has been lifechanging for us and we highly recommend it to anyone who wants to streamline and improve their accounting processes at an affordable rate. This would cost so much more if we had to hire someone to do this for us.
Also the way we are now able to manage our receipts is much more organized as it takes no time at all to take a photo or forward an e-mail. Our accounts are getting more accurate as we will not miss anything!
You can even set up auto-forward from your e-mail provider if you get regular receipts to your e-mail.
Thanks to everyone at Datamolino for this great product and excellent customer service!
During the onboarding process, Datamolino will help you get set up for your particular receipt format and then when they are learnt by the system they immediately are processed.
Simply amazing!
Pros
Amazing Software!
Saves Times
Saves Money
Mix of AI Automation & Human Interface - Very Accurate Results
Best Customer Service we have ever experienced!
Interfaces seamlessly with Quickbooks
Cons
None, it is an amazing product that we are very grateful to use.
Reasons for Switching to Datamolino
Amazing Customer Service Accurate Results Seamless integration with Quickbooks Mix of AI and Human Interface and improves the more you use the system. It saves us so much time and energy each week!- Industry: Automotive
- Company size: 11–50 Employees
- Used Monthly for 2+ years
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- Likelihood to recommend 9.0 /10
Great tool to save time on bookkeeping and invoice processing
Reviewed on 9/12/2024
Datamolino has been a great platform for simplifying our accounting process, as it accurately...
Datamolino has been a great platform for simplifying our accounting process, as it accurately extracts data from invoices and pushes the invoices into our Xero without the need to review as it can be set to auto-extract and publish.
This has saved hours of review and bookkeeping. Also, it doesn't charge extra for Description extraction making the data more useful once it reaches our Xero.
Pros
OCR recognition is accurate
Easy to automate directly from inbox to Datamolino to Xero
Captures description of invoices at no extra cost
Cons
As with most OCR invoice processing, there is always a need to review the correct supplier that has been recognised, this is usually done quite well but from time to time the fingerprinting is wrong and you have to prompt the OCR enginee to fingerprint the invoice again. This doesn't happen often.
Alternatives Considered
DextReasons for Switching to Datamolino
Additional costs or product description extraction- Industry: Education Management
- Company size: 51–200 Employees
- Used for 1+ year
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- Likelihood to recommend 6.0 /10
An intelligent approach to document recongition
Reviewed on 8/03/2019
Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt...
Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.
Pros
Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.
Cons
The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.
- Industry: Cosmetics
- Company size: 2–10 Employees
- Used Daily for 2+ years
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- Likelihood to recommend 10.0 /10
Your Virtual Automated Bookkeeper
Reviewed on 14/08/2020
Very impressed with the personal customer service and the speed of development. Highly recommended...
Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.
Pros
Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.
Cons
Any issues that we have had have been dealt with quickly.
Reasons for Switching to Datamolino
Features that we use regularly like line items, automatic file splitting and auto exportingDatamolino FAQs
Below are some frequently asked questions for Datamolino.Q. What type of pricing plans does Datamolino offer?
Datamolino offers the following pricing plans:
- Starting from: US$45.00/month
- Pricing model: Subscription
- Free Trial: Available
There are two levels of subscription available, basic (no line items) and with line items. Pricing is based on the number of invoices to be processed each month. 100 invoices - free for 14 days in trial.
Q. Who are the typical users of Datamolino?
Datamolino has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Datamolino support?
Datamolino supports the following languages:
Czech, English, Slovak
Q. Does Datamolino support mobile devices?
Datamolino supports the following devices:
Android (Mobile), iPhone (Mobile)
Q. What other apps does Datamolino integrate with?
Datamolino integrates with the following applications:
ApprovalMax, QuickBooks Online, Xero
Q. What level of support does Datamolino offer?
Datamolino offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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