--- description: Learn how ApprovalMax can help your business. GetApp provides users in New Zealand with the most detailed information on software reviews, prices and features. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: ApprovalMax Reviews, Pricing & Ratings | GetApp NZ 2026 --- Breadcrumb: [Home](/) > [Workflow Management Software](/directory/566/business-workflow/software) > [ApprovalMax](/software/102563/approvalmax) # ApprovalMax Canonical: https://www.getapp.co.nz/software/102563/approvalmax Page: 1 / 2\ Next: [Next page](https://www.getapp.co.nz/software/102563/approvalmax?page=2) > ApprovalMax is an award-winning B2B software platform used by businesses around the world to build robust financial controls. It streamlines the approval process by allowing users to create automated workflows to approve bills and invoices. > > Verdict: Rated **4.7/5** by 29 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of ApprovalMax Benefits for businesses: - Automated approvals. Manage your delegation of authority with flexible approval workflows. - Full control. From purchase order approval, to bill approval, and batch payment execution. - Security and privacy. Stay safe and keep approvers out of the general ledger. - Audit-readiness. Benefit from automatically generated audit reports and easily pass audits. Benefits for accounting and bookkeeping firms: - Clean data. Make sure your clients have clean and correctly coded data. - Shared responsibility. Share responsibility and reduce your firm risks. - Standardisation. Standardise your clients’ app stack with best in class approval workflows. - New service offering. Broaden your service offering with the treasury function. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 29 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.5/5 | Based on overall reviews | | Value for Money | 4.6/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: ApprovalMax ## Commercial Context - **Starting Price**: $69.00 - **Pricing model**: Flat Rate (Free Trial) - **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite). Different plans available (Standard, Advanced, Premium). - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more ## Features - API - Access Controls/Permissions - Accounting - Accounting Integration - Accounts Payable - Accounts Receivable - Activity Tracking - Aging Tracking - Alerts/Escalation - Alerts/Notifications - Approval Process Control - Approval Workflow - Audit Management - Audit Trail - Billing & Invoicing - Business Process Automation - Cash Flow Management - Client Management - Collaboration Tools - Commenting/Notes ## Integrations (6 total) - Airwallex - Dext - NetSuite - QuickBooks Online - Slack - Xero ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Workflow Management Software](https://www.getapp.co.nz/directory/566/business-workflow/software) ## Related Categories - [Workflow Management Software](https://www.getapp.co.nz/directory/566/business-workflow/software) - [Actuarial Software](https://www.getapp.co.nz/directory/549/accountant/software) - [Accounting Software](https://www.getapp.co.nz/directory/236/accounting/software) - [OCR Software](https://www.getapp.co.nz/directory/1571/ocr/software) - [Procurement Software](https://www.getapp.co.nz/directory/328/procurement/software) ## Alternatives 1. 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They recently added receipt capture (get your bills and receipts into the app with ease and OCR that does the data entry for you\!), and budget checking which helps approvers to confirm the expense to the overall budget without needing to jump into manual spreadsheets or accounting software. Notifications and the app make it easy to get approvals quickly and chase down outstanding approvals avoiding month end delays. > > **Cons**: Until recently, we missed having the receipt capture feature. That has been solved. > > We have been using the app with clients, and it has improved payment turnaround for employee expense reimbursements and vendor payments, and reduced our team's time in chasing for approvals for bills. ----- ### "Great Product to use" — 5.0/5 > **Cassandra** | *22 September 2024* | Accounting | Recommendation rating: 10.0/10 > > **Pros**: Ability to set approval matrixes to allow different organisational levels of approval. Also the ability to verify supplier banking details before they could be used. > > **Cons**: No real dislikes - would be handy to be able to make supplier payments directly from the platform, but not a deal breaker > > Great overall experience - simple interface and intuitive. Has flexibility for various client structures and operations, from more simple to complex ----- ### "Solid approval workflow tool that integrates seamlessly with Xero" — 4.0/5 > **Verified Reviewer** | *27 March 2026* | Information Technology & Services | Recommendation rating: 8.0/10 > > **Pros**: ApprovalMax is quick and straightforward to set up, with minimal configuration needed to get going and simple to use. The Xero integration works flawlessly, bills flow through without any manual workarounds. It saves significant time by replacing email-based approval chains with automated workflows, and the audit trail is thorough, logging every approval with timestamps and approver details, which makes compliance reporting much easier. > > **Cons**: Some workflow configurations could be more flexible, as there are occasional limitations when trying to customise approval rules for more complex scenarios. Minor UX improvements would also help, particularly for first-time approvers who are less tech-savvy. > > We use ApprovalMax for accounts payable and bill approvals, and it's made a genuine difference to how our finance team operates. What used to involve chasing people over email is now a structured, trackable process. It integrates seamlessly with Xero right out of the box, and the setup was much simpler than we expected. Overall, it's a reliable tool that does exactly what it promises. ----- ### "Stay away there's better vendors out there." — 1.0/5 > **Dmitri** | *24 October 2024* | Transportation/Trucking/Railroad | Recommendation rating: 0.0/10 > > **Pros**: none really, approvals are not easily customizable, you cannot setup logic to look for double billing unless its same invoice number, too simple for what the charge > > **Cons**: After cancelling account they kept charging subscription, be careful to make sure you're not getting scammed like we did. ----- ### "Great software for approval and providing an audit trail." — 5.0/5 > **Emma** | *1 February 2026* | Nonprofit Organisation Management | Recommendation rating: 9.0/10 > > **Pros**: ApprovalMax offers great value for money as a one-stop approval software which integrates with Dext and Xero. It is easy to use, you can set up customised work-flows easily, and customise them per user. ApprovalMax allows supplier management through approval work-flows. It means more then one approver can review a supplier or purchase invoice. Customer support are available via a chat function which gives advice quickly. You can log in using other via credentials, giving quick secure access. > > **Cons**: The part I like least about ApprovalMax is how you remove a user. It requires off-boarding and you need to scroll across to find it. It is not obvious, but can be done easily once you know where to find it. Some users have struggled setting up the 2-step authentication, but the admin user has been able to sort this without too much hassle. > > My overall experience with ApprovalMax is very positive, we have used the software for many years and our external auditors often praise the audit trail of bills being approved with the evidence automatically attached to a bill in Xero. This gives a clear time stamp and user name in Xero, with no added effort. ----- Page: 1 / 2\ Next: [Next page](https://www.getapp.co.nz/software/102563/approvalmax?page=2) ## Links - [View on GetApp](https://www.getapp.co.nz/software/102563/approvalmax) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | ----- ## Structured Data