Todoist

Multi-platform to-do list and task manager

4.6 /5 (1218 reviews) Write a Review!

Todoist Overview

What is Todoist?

Todoist is a web-based productivity app to helps users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Add tasks into Todoist the moment they occur with natural language like "pay the rent every first Monday" or "call Sarah next Wednesday at 9:30AM" and create a custom todo list. Todoist has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal settting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third party apps including Google Calendar, Dropbox, Zapier, and more in order to centralize Todoist tasks and setup streamlined task management workflows.

Todoist Overview

Pricing

Starting from
US$4.00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly).

Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).


Todoist Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English and 13 others, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Media

Todoist multi-project support
Todoist commenting
Todoist file upload
Todoist task filtering
Todoist video Todoist video Todoist video Todoist video Todoist video Todoist video Todoist video Todoist video Todoist video Todoist video Todoist screenshot: Todoist multi-project support Todoist screenshot: Todoist commenting Todoist screenshot: Todoist file upload Todoist screenshot: Todoist task filtering

Todoist Reviews

Todoist Reviews

Overall rating
4.6
/
5
Excellent
782

Very good
344

Average
80

Poor
6

Terrible
6

Value for Money
4.5
Features
4.3
Ease of Use
4.6
Customer Support
4.4
92% recommended this app
Steve M.

The to-do app I've actually stuck with for a long time

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.


Yoana B.

Works really well until I had too many tasks and then...overwhelm!

I really like the interace and ease of use, it's one of my favorite apps in terms of the UI. It's a really quick setup, the fonts are clean and easy to read, the tags and projects are colored nicely, it just wasn't the app that helped me actually get things done.


Laura P.

Easy To Use, Not So Easy To Organice

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.


Alex H.

Daily User

After testing just about every task manager available, none come close to the functionality and usability of Todoist. I have been using it for 5+ years and recommend it to anyone who cares about being organized.


Shanna T.

Todoist: Where My Professional and Personal Lives Meet

Todoist is reliable, simple and collaborative. It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time prioritizing work and personal tasks through multiple different systems.


Steve M.
Industry: Nonprofit Organisation Management
Company size: 501-1,000 Employees

The to-do app I've actually stuck with for a long time

Used Daily for 2+ years
Reviewed on 31/12/2019
Review Source: Capterra

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

Yoana B.
Industry: Marketing & Advertising
Company size: Self Employed

Works really well until I had too many tasks and then...overwhelm!

Used Daily for 2+ years
Reviewed on 27/08/2020
Review Source: Capterra

I really like the interace and ease of use, it's one of my favorite apps in terms of the UI. It's a really quick setup, the fonts are clean and easy to read, the tags and projects are colored nicely, it just wasn't the app that helped me actually get things done.

Pros

While I was using this software, I really liked the sleek and modern interface to add new tasks. It was quick, easy, and the UI was awesome. I wish all task management apps had an UI like Todoist. The tagging feature was also super quick to add, which saves me time adding tasks.

The feature to reschedule tasks I didn't do based on the load for my week was good, not as good as Skedpal (which is why I switched) but better than I've seen in other task managemetn apps I've tried and used.

I also really liked the minimalism of the screen, I never felt that it was too clunky or too many options being displayed at once and overwhelming me.

Cons

The reason I switched is because I had so many tasks added in I became overwhelmed. This isn't necessarily the apps fault, I should add time in my calendar to do a weekly review, etc... but it just wasn't happening. I switched to SkedPal because it schedules the tasks for me on my calendar, ensuring I get them done. With ToDoist, if something didn't get done, I would have an overdue task, and then need to schedule it into my calendar myself and spend time figuring out what time slot, etc..., then go back to Todoist if the time didn't work out, etc... it wasn't flexible enough to auto schedule and place it on my calendar with the option to roll over to the next day if not completed. (At least at the time that I used it). If it's not on my calendar, it doesn't get done because other things will fill my calendar and then I'm out of time and my Todoist tasks are not completed.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Laura P.
Industry: Media Production
Company size: 2-10 Employees

Easy To Use, Not So Easy To Organice

Used Daily for 6-12 months
Reviewed on 10/09/2019
Review Source: Capterra

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 5.0/10

Alex H.
Industry: Real Estate
Company size: 1,001-5,000 Employees

Daily User

Used Daily for 2+ years
Reviewed on 13/10/2020
Review Source: Capterra

After testing just about every task manager available, none come close to the functionality and usability of Todoist. I have been using it for 5+ years and recommend it to anyone who cares about being organized.

Pros

The user interface. Todoist can be as simple or complex as a user wants it to be which is excellent when collaborating with others. I use every feature available while my boss uses it as simply as he can, and we can still share projects and work within the system in whatever way works for us without impacting the other.

Cons

They recently removed a feature that allowed you to click on a Project and see all subprojects and their tasks below. Having to click through each subproject can be tedious (depending on the number of subprojects) and allows some things to fall through the cracks.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Shanna T.
Industry: Marketing & Advertising
Company size: 501-1,000 Employees

Todoist: Where My Professional and Personal Lives Meet

Used Daily for 1-5 months
Reviewed on 6/01/2020
Review Source: Capterra

Todoist is reliable, simple and collaborative. It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time prioritizing work and personal tasks through multiple different systems.

Pros

The Projects Feature is the absolute best part of Todoist! I was working between a few different programs (Outlook, Google Tasks, Google Notes, Smartsheet and Evernote), and needed one central place to keep notes and to-do lists for my personal and professional life. The collaboration tools allow me and my coworkers to share notes and to-do lists on joint projects, and me and and my husband to share home renovation punch lists and store to-buy lists, all in one central place. My life feels so much more streamlined since making the switch!

Cons

Since I've worked with so many different programs, I do miss certain functionalities of other programs: the Gantt-style like Smartsheet offers, the ability to sync with my email as seamlessly as Google and Outlook, and task contingency so that not all "to-dos" are shown at once, but overall I landed on Todoist due to it's simple interface and introducing any of the those features would take away from that.

The one thing I would change for new users is that it's simple, but not intuitive to schedule recurring tasks. I had to Google the answer, and while it's easy (simple typing "every Monday" after the task does the trick) it seems like putting an icon would have been a no-brainer.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8.7/10
Based on 1,218 user ratings
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Todoist Pricing

Todoist Pricing

Starting from
US$4.00/month
Free Trial
Free
Subscription
Value for money

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly).

Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly).

Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Value for Money
4.5/5
Based on 1,218 user ratings
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Todoist Features

Todoist Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customisable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4.3/5
Based on 1,218 user ratings
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Categories

Additional information for Todoist

Additional information for Todoist

Key features of Todoist

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Benefits

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Todoist FAQs

Todoist FAQs

Below are some frequently asked questions for Todoist.

Q. What type of pricing plans does Todoist offer?

Todoist offers the following pricing plans:

Starting from: US$4.00/month

Pricing model: Free, Subscription

Free Trial: Available

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business. Todoist Premium costs $3/month (billed annually) or $4/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Q. What are the main features of Todoist?

Todoist offers the following features:

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Q. Who are the typical users of Todoist?

Todoist has the following typical customers:

Small Business, Non Profit, Freelancers, Mid Size Business

Q. What languages does Todoist support?

Todoist supports the following languages:

Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Q. What type of pricing plans does Todoist offer?

Todoist has the following pricing plans:

Free, Subscription

Q. Does Todoist support mobile devices?

Todoist supports the following devices:

Android, iPhone, iPad

Q. What other apps does Todoist integrate with?

Todoist integrates with the following applications:

Built.io Flow, Kissflow Digital Workplace, LiveChat, NetHunt CRM, ProjectManager.com, Slack, TMetric, Time Doctor, TimeCamp, Zapier

Q. What level of support does Todoist offer?

Todoist offers the following support options:

FAQs, Online Support, Video Tutorials