My Music Staff

4.8 (745)
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Cloud-based music school management software

Overall rating

4.8 /5
(745)
Value for Money
4.8/5
Features
4.6/5
Ease of Use
4.6/5
Customer Support
4.8/5

99%
recommended this app
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745 Reviews

Shaun
Shaun
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Amazing one stop shop for music teachers starting out

Reviewed on 22/09/2023

100%

100%

Pros

Every music teacher starting out should use this. It just does everything correct and helps streamline lots of things for you!

Cons

Probably better organisation of the lesson resources and repertoire where possible

Ashley
Overall rating
  • Industry: Music
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff is great!

Reviewed on 15/09/2023

I've been using MMS for about 6 years and I love seeing it improve over time. My team and myself...

I've been using MMS for about 6 years and I love seeing it improve over time. My team and myself are always excited for each new update.

Pros

MMS is easy to use and easy to integrate into our business protocols. It helps tremendously in keeping us organized and limits the need for tons of paperwork and binders.

Cons

Missing Features:- Capability to take swiped card transaction- An easier way to track the difference between make-up lessons that were given due to teacher absence versus student absence in the student profile. Currently all issued make-up credits are grouped together in each student's profile, but since we have our studio policies set to where the students aren't penalized for teacher absences and they have a set limit of make-up credits they can receive for student absences per year it is very hard for us to track.

Alternatives Considered

Mindbody

Reasons for Switching to My Music Staff

The price and the fact that it is specific to music.
Dave
Overall rating
  • Industry: Entertainment
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 1.0 /10

On the surface it seems ok, but in the details they’re terrible

Reviewed on 2/11/2023

My music staff has been ok for us overall. There is a complete lack of data transparency. I’m most...

My music staff has been ok for us overall. There is a complete lack of data transparency. I’m most upset about their financial approach to the ledger. Support has been nearly useless. Blaming us for their software issues multiple times. My day job is software and systems design. I don’t recommend the software.

Pros

It’s easy to use for our teachers and clients. The interface is clean and straight forward. We have almost never had to teach someone the interface.

Cons

Where it counts most my music staff fails. The most critical failure is in their financial ledger. It is possible to entirely mess up a client ledger if a lesson is accidentally removed from the calendar. Or if a rate is changed. It’s a rule of finance that you NEVER make changes to a ledger after the end of the month is closed out and an invoice created. My music staff happily goes back in time and makes changes to billing that are nearly impossible to find. Zero stars in that category.

Also they’ve made design decisions that are absolutely backwards of what you would expect. Such as needing to edit every single lesson to change the time zone of the studio.

Graehme
Overall rating
  • Industry: Music
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

User of 10+ Years - I recommend MMS to all of my music teacher friends and associates!

Reviewed on 15/09/2023

My overall experience with MMS has been excellent. It is absolutely essentially to running and...

My overall experience with MMS has been excellent. It is absolutely essentially to running and maintaining my music school, and has taken away a lot of the stress of scheduling lessons.

Pros

The best part of the system, and by far the most used for us is the scheduling. Not only does in make keeping track of our lessons very simple and straightforward, we can very quickly make changes, and even provide our teachers with access so they can stay on top of their schedules. In addition, being able to synchronize the MMS calendars to Google Calendar or Apple Calendars means that I can see an updated schedule on my phone at any moment. I also love their automated payment system which has removed the need to chase down students/parents for tuition payments; everything goes through automatically at the end of the month and we can rely on a consistent stream of income to cover expense and make sure everyone is paid on time.

Cons

The only thing I don't like about MMS is the recent GUI change. I'd been using the earlier system for many years and have become quite comfortable with where everything was located. The GUI updated moved some features around which has been somewhat annoying - however I'm gradually getting used to the new layouts.

Alternatives Considered

Jackrabbit Music

Reasons for Switching to My Music Staff

At the time I was a smaller operation with fewer teachers on staff. MMS allows the price to scale based on the number of instructors you have which made their pricing very enticing for my business.
Kate
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Affordable for a multi studio

Reviewed on 16/09/2023

I used to have 2 software plus Excel spreadsheets. Once I started working with My Music Staff, I...

I used to have 2 software plus Excel spreadsheets. Once I started working with My Music Staff, I moved everything to one place. It is easy to use and intuitive from a computer usage.

Pros

The support is amazing, quick and precise.

Cons

There is no online booking at the moment. Sometimes, people just want to book 1 lesson online without emails or phone calls. They don't have an App. You have to open a window in your phone, which makes it harder to read.

Alternatives Considered

Omnify, Jackrabbit Music and OctopusPro

Reasons for Choosing My Music Staff

I made the switch because they weren't meant to be used for music schools but for hairdressers and restaurants (book once). My Music Staff is made for schools and recurring bookings.

Switched From

Calendly and Acuity Scheduling

Reasons for Switching to My Music Staff

Price and support. My Music Staff replied to my email the same day, and offered me an hour to go through a Demo, replied to questions and helped me to understand the process.
Jan
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Just about everything I need.

Reviewed on 15/09/2023

I started with this as a single-teacher studio, & now have a management team & 7 teachers. It can...

I started with this as a single-teacher studio, & now have a management team & 7 teachers. It can do just about everything I can think of to help run my business, manage my teachers, & support my student families.

Pros

It's (almost) everything in one program. Calendar/scheduling, student management, teacher payroll, business expenses tracking, & even student logins for their accounts & calendars. Reliable, easy to learn. It's fantastic.

Cons

I have a hard time coming up with a valid complaint about this program. My only hope is that we can receive communications through the platform in the future, so we don't need phones & emails outside of MMS.

Alternatives Considered

Fons

Reasons for Switching to My Music Staff

It had the most reviews, & mostly positive, when I first looked into it in 2019/2020.
Eva
Overall rating
  • Industry: Music
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great system for multi-studio owners

Reviewed on 22/09/2023

I have a really good experience. Great customer support.

I have a really good experience. Great customer support.

Pros

Easy and intuitive inner face. Very easy to train schools' managers and staff. Teachers love My Music Staff. Especially transparency of payroll.

Cons

Student setup has too many steps and too much going back and forth between steps.

Sebastian
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Amazing software, could use a few updates to bring it into the 2020's

Reviewed on 20/09/2023

Overall I am happy with MMS, specially the invoicing and scheduling features. Customer support is...

Overall I am happy with MMS, specially the invoicing and scheduling features. Customer support is top notch as well and this alone keeps me as a customer.

Pros

I have been using MMS since 2020 when my whole studio went online. Their customer support is fantastic and their team is always available to talk over the phone. Emails are responded to quickly and they always have a solution for my issues.My favorite feature is the auto-invoicing and auto-payment. The website has saved me countless hours of invoice logging, tracking down payments, and scheduling since I can automate everything.I schedule all my lessons through MMS and It's nice that my students can launch their Zoom lesson right from the portal.

Cons

I really want to make MMS my ultimate hub for my students to access all their materials and video lessons, as well as send me videos and track their practice. However, I think this is where MMS is really lacking. The last couple of updates have been great but the system still feels like it is stuck in the early 2000's. I'm fairly techy so I haven't had a problem figuring out how to navigate MMS, but students and parents who are not techy at all really struggle, so these features end up being neglected by them. I really struggle to get any of my studio members to use the practice log and send me videos of their practice because it's just not intuitive or easy to access. The Online Resources is an improvement, but even then the filing system is really clunky. I would love to especially see an update of how files are delivered to students. Right now you can email students to notify them that a video or file has been added to their Online Resources. However, when they click the file link in their email they are taken to their home page and not directly to the file I have shared with them.

Alternatives Considered

Fons

Reasons for Switching to My Music Staff

The price was the best and it works just as well as some of the more expensive options out there.
Stacy
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best Studio Management Anywhere!

Reviewed on 15/09/2023

Absolutely the BEST!

Absolutely the BEST!

Pros

Manages all aspects of my music school including scheduling and invoicing! I couldn’t carry 50+ students without My Music Staff!

Cons

Some things are tricky to find or figure out. But the customer service is so good, it doesn’t take long before my problem is solved!

Kate
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Worth Every Penny for Music Teachers

Reviewed on 13/06/2024

Subscribing to MMS moved helped me to expand my business and move to the next level. I have great...

Subscribing to MMS moved helped me to expand my business and move to the next level. I have great respect for the company and much gratitude for the service they provide. They are helping music to flourish in this world!

Pros

My Music Staff has made my life as a music teacher a thousand times easier! The site is intuitive to use for my students and for me, the ease of accepting regular online payments has subtracted hours of administrative time, and I love the ability to create a library of online resources for my students. MMS has helped me to feel calm and organized and to focus more on my teaching.

Cons

I really do like everything about the site and heartily recommend it. The only difficulty I've ever encountered is when there is an update and something has moved - but in that case, the excellent customer service has always helped me sort things out.

Steve
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best Studio Assistant

Reviewed on 22/09/2023

Overall, my experience has been excellent. The program is an essential part of my operation. When...

Overall, my experience has been excellent. The program is an essential part of my operation. When there is a problem, support staff are fast and friendly.

Pros

The calendar is my favourite feature, but it's more than that. It's how all the additional features work together with the calendar for efficiency and organization. Without My Music Staff, I would not be able to keep up with the number of students my school now has.

Cons

The only thing that comes to mind is how make-up lessons are recorded under teacher payroll when a substitute teacher is involved. The original teacher is given the income from a cancelled lesson instead of the substitute, but is corrected only if the substitute teacher gives a make-up lesson. The substitute should be the one being compensated regardless.

Alternatives Considered

Jackrabbit Music

Reasons for Switching to My Music Staff

My Music Staff was far more user-friendly
Rob
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff is the best!

Reviewed on 23/09/2023

It's been just great. Everything I used to do using physical lesson notes and email and Dropbox I...

It's been just great. Everything I used to do using physical lesson notes and email and Dropbox I can do all with this program.

Pros

Everything that I mentioned about MMS being the best possible music lesson software out there on the previous page! The best things are it allows students to make payments via Stripe, and has a fantastic scheduling and lesson notes system.

Cons

Only thing I could say is that the formatting for lesson notes can be a little glitchy sometimes. Otherwise everything's perfect.

Hope
Overall rating
  • Industry: Performing Arts
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Hope Bleakman Review- Can’t live without My Music Staff!

Reviewed on 22/09/2023

Again, the website feature has helped me secure a lot of free trials after I created a book your...

Again, the website feature has helped me secure a lot of free trials after I created a book your free trial page. Seems small but families have responded really well to it and with a little playing around it was really easy to make and turn the ‘contact us’ page into a book a free trial!

Pros

It’s though to pin point, but I think my favourite is the website feature, I absolutely love I have this under one roof and how I get a notification new families have signed up and they’re already in the system. Once you get to learn the website feature you really can make it your own, im actually proud of the website I’ve been able to build through My Music Staff!

Cons

It would be great if when parents are signing up their child that they have the option to select what classes they’re enrolling in and the system automatically puts them into those correct classes on the calendar. - Another great featre is if there were more ways to pay online other than PayPal, if parents could click pay now and enter their card details and funds get deposited into the business account that would be a life changer- or if somehow my music staff was partnered with after pay for families to pay their invoices in instalments… I know a few families would opt for that option!- ultimately helping small business get paid on time and not having to chase invoices! I’m in Sydney Australia and I know my families wouldn’t opt for PayPal unfortunately. Also an app would be perfect!

Kayla
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

MMS is dope!

Reviewed on 15/09/2023

I've been using MMS for 2 years now. My role has a lot to do with scheduling and emailing students....

I've been using MMS for 2 years now. My role has a lot to do with scheduling and emailing students. I have found that it's better to have two tabs of MMS open when I work so I don't have to flip between tabs as much. One for the Calendar and one for the student's list. I also love that we can track our employee hours and get paid through MMS. This function has simplified our payroll process a ton! And, our staff always receives their pay stubs!

Pros

I love being able to manage 100s of students and 10s of teachers in MMS. We are able to easily contact every one and schedule them.

Cons

I dislike the fact that there is no API to help us connect ClickFunnels and be able to enroll our summer campers in a more streamlined way.

Analyn
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 3.0 /10

Best thing that happened to my business

Reviewed on 25/02/2024

Been so much easier to run my music studio with it and the parents appreciate it too.

Been so much easier to run my music studio with it and the parents appreciate it too.

Pros

All in one sight to manage my business from students, to payments, to lessons notes, to back office admin features

Cons

There’s so much stuff that it was hard to remember where to find what

Eugenie
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best shift for my company!

Reviewed on 16/09/2023

Love the invoices section. I still feel the need to double check all the automatic invoices made...

Love the invoices section. I still feel the need to double check all the automatic invoices made before sending them out, but they allow me to get paid regularly with the correct amount whereas before, I relied on parents to remember to pay me and for what amount.

Pros

Before, I was planning everything through Google Calendar which was fine with a small studio. As I grew, I needed to juggle more students and this was a shift necessary to look more professional. I felt so organized once moving to MMS. I love there is a login system for the parents to use, whenever they do use it, which makes me seem professional. My most used features are student management, calendar, attendance, and invoicing.

Cons

A direct way for parents to register for specific events. I don't like needing to direct them to login, go to calendar, find the event, then click to register. Seems too much work for them and they'll never do it.

Jeff
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

What a great program! I love my Music Staff!

Reviewed on 17/09/2023

They have been helpful, quick to respond to ideas and questions and very professional. I believe it...

They have been helpful, quick to respond to ideas and questions and very professional. I believe it is a game changer for music teachers.

Pros

I like it all. Some great things are how easy it iOS for students to register, see the Cala far and notes from the teachers. They can log practice time and get to the online resources easily. I like how you can put them in groups and give access to groups on certain folders based on their group.

Cons

There isn’t much that I don’t like about my music staff.

Anna
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Essential to my Online Teaching Studio!

Reviewed on 15/09/2023

Overall, I love My Music Staff, and consider it an essential part of my business.

Overall, I love My Music Staff, and consider it an essential part of my business.

Pros

I love that My Music Staff integrates my Studio Calendar, my billing, and allows me to track my income and business expenses. Having all of that in one location saves me so much time when doing my taxes each year!My students find it very easy to work with when they need to swap out their lesson time occasionally.

Cons

It took me a while to understand some of the details of the invoicing process. There are still times when the charges are not what I expected them to be.

Nicole
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff is Marvelous

Reviewed on 23/09/2023

I don't know how I managed my studio without this.

I don't know how I managed my studio without this.

Pros

All aspects were very easy to use except the Webpage setup. Most of that is due to my inexperience. I love how easy it is to timetable students, create resources for them to access, and keep lesson notes.

Cons

I wish there was more consistency on the notes page and it was easier to imbed images (graphics).

Kate
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I love my music staff!

Reviewed on 23/09/2023

My experience has been positive and I can’t imagine organizing my teaching studio without it!

My experience has been positive and I can’t imagine organizing my teaching studio without it!

Pros

Invoicing, tracking attendance, and the calendar are among my favorite MMS features. It was easy to input all of my students into the system, and I love how the calendar helps keep me on track!

Cons

I do not like how it organizes make up credits issued, used, and available on the student info page… this is so confusing! I would appreciate if it simply told me the amount of make up credits I owe, and the amount I have on my schedule.

Clemency
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My music teaching best friend - changed my life

Reviewed on 23/09/2023

Every aspect of my music teaching life has been made better since I discovered MMS. I hate...

Every aspect of my music teaching life has been made better since I discovered MMS. I hate subscription models but this one is a winner; worth every penny in professionalism, time saving and peace of mind.

Pros

I discovered MMS when covid hit. It has been a god send. The monthly fee is more than saved in the time I save and what I offer to my pupils. The calendar means I can check my day at a glance despite several teaching venues which I can colour differently. Billing pupils is so easy and keeping track of their accounts is a doddle as MMS does it all for me. I log notes during the lesson which I send to parents or pupils, or both, at the end of the lesson by clicking a box. When it comes to the end of the tax year, I press a couple of buttons and there is my income and expenditure. I appear more professional to my customers and my working life is more streamlined and efficient.

Cons

Very minor gripes like being limited as to the email I can send with an invoice. I like to customise the invoice email based on school or private teaching. Whilst I can do this by changing the invoice or invoice reminder default emails, I can’t use any others so have to change the emails repeatedly by the time I invoice everyone.

Ryan
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

MMS is the only way I can manage my busy teaching/performing schedule

Reviewed on 25/09/2023

Very positive. I use it just about every day in my studio of 20+ students. I've shown it to several...

Very positive. I use it just about every day in my studio of 20+ students. I've shown it to several other teachers and all are super impressed with its functionality and intuitive design. I really can't imagine going back to how I used to run the studio with invoicing and sending notes and whatnot. That was a nightmare!

Pros

It's intuitive, very user friendly, easily lets me reconcile lessons & contact parents, and invoicing has never been easier!

Cons

I wish there were keyboard shortcuts in the Lesson Notes section for things like bullet points, numbers points like there are in Google Docs or Microsoft word. Small thing, but it would be great.

Morgan
Overall rating
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great software

Reviewed on 15/09/2023

Overall, we love this software and use it for everything except for paying teachers, so I can't say...

Overall, we love this software and use it for everything except for paying teachers, so I can't say much about that feature.

Pros

We rely on this software for our day-to-day tasks managing our music studio of 15 teachers and 200+ students. It's great to have software that is designed for the particular needs of a studio; we especially love the practice tracking feature!

Cons

The one thing I would love to see is some features with billing; for instance, we should be able to send late reminders en masse. I also think that having a date range on reports would make a lot of sense. For instance, if I ask it to send me financial reports, it will include the next month as well, which does not make sense.

Avonne
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Astounding!

Reviewed on 15/09/2023

This makes organization, accounting, and communication so easy.

This makes organization, accounting, and communication so easy.

Pros

This product does EVERYTHING I want and need it to AND MORE. The customer service is also stellar, every single time.

Cons

The only issue I experience is loading my calendar on my phone. Sometimes it will jump around on me. This is usually fixed when I reload the page.

Alternatives Considered

Acuity Scheduling

Reasons for Switching to My Music Staff

Price and design.
Melissa
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Excellent Lesson and Payment Management

Reviewed on 23/09/2023

Timely and friendly response to questions. They also helped me migrate from my old system which...

Timely and friendly response to questions. They also helped me migrate from my old system which was wonderful.

Pros

Easy to set up and use, integrates with Squarespace and PayPal easily. I also love the ability for students to self-register for lessons.

Cons

Website builder is very outdated but apparently being upgraded in the future. I also would like the ability to charge students before they self-register for a lesson.