Robin as good base for resolving your meeting room problems
We use it in the whole organization. Robin helps us to find a flexible and powerful solution for room booking and management on the go. Releases time in our rooms deleting canceled meetings (ghost meetings protection) and show meeting room usage inside the company
Fast-growing, their solutions keep up with time, availability (99.9%)
Basic analytics (not flexible), the small ecosystem,
Best Scheduling Display Software there is
We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.
Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software.
To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.
We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.
I did not set the software up, I was only a use, but I believe it was easy to setup.
I definitely did not feel like this software was user friendly for scheduling meetings. I had to contact support a lot and sometimes they were not helpful or one issue led to another.
Robin Check-In and Kiosks
Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees.
In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches.
While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration.
Execellent Cloud based Room Reservation System
The overall experience we have with the Robin platform is fantastic. Support is quick and the team is available when you need them to be. Operation and reservations on the system are easy whether it be at the device or via the web page. Users have flexability of also using an App on their mobile device. Pretty useful when you have users coming and going.
With Covid, we are looking at options for hoteling users who may be coming into the office, so we may expand our platform, but we need to make sure it fits into a financial budget. I am pleased with the over 2+ years or more that we have been using the platform. It has caused significant improvement of reserving rooms/spaces with our offices.
The primary features of the system that we liked was that it was cloud based requiring no infrastructure to maintain and that it tied right in to exchange and did everything almost automatically. The ease and set up of the platform is very easy. Room setup and configuration again are very ease of use and not technical.
User adoption is fairly straight forward as well. We use Apple IPad mini's for our enviroment and the units pair with mounts from a third party look great outside of the rooms.
Some of the additional features and add-ons we felt were a bit overly priced and would like to see more bundled options for all services without having to add significant investment into the stack of features. I would like to use the Desks, and other features, but the ROI or justification of cost could not be done for us at this time.
Excellent Customer Support, New Features
Recently, Robin helped us to ditch our old spreadsheets we used for keeping track of seating plans when we activated their desk booking/space management modules. We've also been using the space management module's planning feature to help with our post COVID return to the office plan, as it allows us to visualize physical distancing on our floorplans.
Robin is basically the industry standard for conference room booking management. Users are familiar with the product and it is super user friendly. Easy to integrate with the most popular calendaring platforms - Outlook, Google, etc. Now Robin is iterating and adding interesting space management features to compliment their desk booking module.
Robin still has a lot of open runway to refining the new features they are adding- it may not be as robust in these new areas as competitors. Thankfully however, they are keen to listen to their customers with regards to prioritizing these improvements.
Perfect conference room display!
Robin has been great for reducing help desk calls too! People can see everything they need to know about the room right on the display!
I really like being able to walk up to a room and to be able to see if it is available and reserve the room for immediate usage without having to use a phone or laptop. Just push one button on the display and I can get right to work.
I also like that each room displays what devices and capacity each room has. This has saved me from booking the wrong room when I need a conference phone or projector.
I would like the ability to have multiple pictures of the room. Sometimes one pic cannot show all of the features of a room.
Way easier to setup than I thought, great analytics for those data nerds.
The ability to quickly book rooms right outside of a conference room is great. Able to see what rooms are available, for how long, and what ones are in use and by whom. I think it helps get the most out of our meeting spaces.
Friendly customer support
Additional features seem to be added often.
Chrome extension for Google calendar, logs out after awhile so makes using it a pain.
To get the most out of it, I'd need staff to login to the Robin website not ideal with my group of users.
Objective and Positive feedback
Review of Robin
I love it.
The overall efficiency. In short, the software is east to understand, customize, and use.
There is nothing I really don't like. I think having a more 3D image of the office would make the experience a little more enjoyable, but would obviously drive up the price, so that's not really worth it.
Room and Resource Management at it's finest
Robin Powered has helped us provide structure to our hoteling and meeting/collab rooms across our 5 offices. It has helped saved time (and with it money) by providing the tools need to book and manage these shared spaces. No more headaches with dueling meeting requests and 'room squatters'!
Robin Powered is a great tool to help manage the chaos of an open work space and helps augment other technologies in meeting and collab spaces.
- Easy to understand pricing with lot so of great features at entry level.
- Ability to use Android tablets and Ipads.
- Great branding/customization to give it a unique look/feel for office space.
- Easy to understand and use from a booking perspective.
I have no real issues/cons with the product. It would be nice to have some more improved remote management to help troubleshoot issues. It would be great to see Robin continue to integrate with other applications.
keep track of meeting locations
helpful for solving the problem of room availability in a corporate office with multiple shared meeting spaces.
management of shared meeting spaces in a large office. Integration with gmail for simple room reservations. Mobile App to quickly see what rooms are available right now.
difficult to integrate with older email systems; separate room reservation required from the meeting invitation. recurring meetings is still a beta feature. failing to check in for a meeting releases the room too quickly. Separated employees still have recurring meeting reservations tying up rooms.
Good but can live without it.
Really great tool for helping coordinate room booking and sharing. Facilitates organization without the need for whiteboards/or printing schedule cards.
The software is great, the only thing is it's typically not business critical. A really "nice to have" option that we could probably live without if we had to.
User Friendly & Great Customer Service
Overall it's been a good experience. There have been a couple of times where some glitches happened, but their support team is FANTASTIC! They are always very responsive and have even followed up to let me know when issues have been resolved.
Overall, it's a very easy product to learn and use from a user perspective.
I sent a suggestion to their development team saying that there's one feature I'd find helpful that isn't an option. My company is using Robin to track our office activity and support social distancing because of COVID, so as an administrator, I'd like the option to receive an email when a space has been booked. Because I am not notified of bookings, I have to constantly log in throughout the day and check on our booking activity.
Robin Makes Booking Rooms Easier
I work at a smaller company and sometimes booking conferences room can be a pain. Now that we use Robin it is easy to tell at a glance when a conference room is available and even easier to secure that space. No more double booking rooms! I also love the mobile app which allows me to book a conference room from my iPhone when I'm on the move.
I like the convenience of the mobile app.
Implementation was smooth and their is very little learning curve for end users.
Ease of setup and use. Excellent tech support.
Not the cheapest solution. Robin supports various third party room display tablets. I wish that their software would lock these tablets to just running the Robin app. Instead they rely on third part apps to handle this functionality which does not always work very well.
Does what it promises
Really easy to use, and therefore easy to get usage across the business. The app is especially straightforward and makes room booking a breeze - much easier than trying to do the same through Google Calendar.
No issues to report , though room usage may have to be a fairly large issue for your business to justify using it.
Great Meeting Scheduler and Desk Booking
The ease of use and set up. We signed up for Robin due to the recent pandemic and the need for hoteled desks. Robin makes it super easy to block off desks and set up new meeting rooms or desks. There are a ton of features for you to recreate your office space and it is highly customizable. The team also finds it super user friendly when signing up for desks.
There are no cons I can think of at the moment
Use it to book conference rooms in our office.
Keeps conference room schedules organized.
This is a systematic way for our team to book different conference rooms. Before this, people walked in on groups having a meeting frequently.
The customer support wasn't as helpful as I had hoped. Everyone I book a room it sends an email out from the person in our company that set the program up, so it looks like it's his meeting not mine and I'm not sure how to fix that.
Use the service to coordinate scheduling of conference rooms
Ease of use to book conference rooms without walking in on another meeting.
This allows our office to easily book a conference room and know what is available without having to get up and check or walk in on someone in a meeting.
The customer service and linking to my calendar has never been stellar. Still not running as efficiently as I'd hope to be.
Great user experience
Its easy to use, and all of our staff have adopted it without issues. Their customer service is great!
there are some features that I feel could be added but arent, although they do listen to feedback. Some of the menus are crowded and designing maps isnt as intuitive as it could be.
So easy to request my desk!
Robin Powered helps keep me organized
I like this software mostly because it is integrated with google calendar. Everyone in my office using google so there's no need to learn a new software. With everyone doing there own projects and scheduling being our biggest issue, it's nice to have a software that can keep me and my co-workers on track.
Luckily, I don't pay for this software, but if I did, I'd dislike the price. It's great but over my budget.